Executive Personal Assistant

The Executive Personal Assistant (PA) will provide high-level administrative and strategic support to the executive leadership team within the automotive industry. The role requires a proactive, organised, and highly professional individual capable of managing multiple priorities, ensuring smooth operations, and enabling executives to focus on business growth, strategic initiatives, and decision-making.

Description:

• Manage the executive’s calendar, meetings, and appointments efficiently.
• Coordinate internal and external communications, including emails, phone calls, and correspondence.
• Prepare agendas, briefing notes, presentations, and reports for executive meetings.
• Handle confidential and sensitive information with discretion.
• Organise travel arrangements, itineraries, and accommodation for business trips.
• Maintain electronic and physical filing systems for easy access and compliance.
• Act as a liaison between executives, management teams, clients, and stakeholders.
• Track action items, deadlines, and follow-ups to ensure timely completion.
• Assist in preparing budgets, invoices, and expense reports as required.
• Support special projects, events, and initiatives across the dealership or automotive group.

Requirements:

• Matric / National Senior Certificate (minimum)
• Executive PA or Office Management qualifications advantageous
• Minimum 3–5 years’ experience as an Executive PA or similar role supporting senior management
• Exposure to the automotive industry (dealerships, automotive groups, or manufacturing)
• Strong financial understanding / background
• Advanced proficiency in Microsoft Excel and Office Suite (Word, PowerPoint, Outlook, Teams)
• Calendar and scheduling software (e.g., Outlook, Google Calendar)

Please note only candidates that meet the minimum requirements will be considered.

Please follow our website and social media channels to be the first to know when our clients have new vacancies!

Facebook:
The Talent Room
Instagram: tr.talent.room
Linked In:
The Talent Room – Recruitment Solutions
website: