Legal Personal Assistant Job Pretoria area,South Africa,Administrative/Clerical

Background:

Our Client who is in the legal sector, is looking for a Legal PA to provide administrative and secretarial support to a team of Senior Legal Practitioners

Minimum Requirements:

Matric / Grade 12
Secretarial Diploma / Legal Secretarial Qualification
Minimum 3- 5 years’ experience in a Legal Secretarial or Executive PA role within the legal profession
Proven experience supporting Directors, Partners, Advocates, or other Senior Legal Professionals
Strong experience in drafting, formatting, proofreading, and typing legal documents
Dictaphone typing experience is essential
Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Experience with Quick Books, capturing time entries, and finalising fees
Strong understanding of legal billing procedures, fee notes, invoicing, and disbursement allocations
Extensive experience with: Pleadings, affidavits, notices, heads of argument, legal correspondence and court-related documents

Responsibilities:

Draft, type, format, and amend: Pleadings, affidavits, particulars of claim, notices, legal opinions, court documents, heads of argument and legal correspondence
Screen calls, handle messages, and liaise professionally with: Attorneys, Clients, Counsel, Courts and Service Providers
Prepare memoranda, reports, and formal correspondence
Manage diaries, consultations, court dates, deadlines, and reminders
Coordinate consultations, meetings, and legal appointments
Capture time entries and ensure accurate billing and fee finalisation
Generate invoices, assist with collections, and address Client payment queries
Allocate disbursements and support fee recovery processes
Assist with the preparation of court bundles and supporting documentation
Coordinate business travel arrangements, accommodation and itineraries
Manage, archive, and retrieve files
Ensure all documents are professionally presented and submitted within required deadlines
Provide seamless day-to-day administrative support to ensure the efficient operation of chambers

TO APPLY:

Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
Please Apply Online and complete your registration via our website to enable and protect you as a candidate and to accept the new POPIA terms and conditions.
This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
Please take note that the applicants who do not adhere to the minimum requirements will not be considered for the respective position.
Note our clients may expire jobs at their own discretion.
AJ PERSONNEL will only respond to shortlisted candidates.
If you have not received a response within two (2) weeks from applying, your application was then unsuccessful for that specific position, however your profile remains on our system for future opportunities.


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