Personal Assistant

Job Purpose

To provide comprehensive administrative, organizational, and personal support to the director, ensuring their daily schedule, communications, and personal affairs run smoothly and efficiently.

Administrative Support

• Manage and maintain the employer's calendar, scheduling appointments and meetings
• Handle incoming calls, emails, and correspondence on behalf of the employer
• Organize and maintain filing systems (digital and physical)
• Prepare documents, reports, and presentations as required
• Take minutes at meetings when needed

Travel & Logistics

• Arrange travel when required
• Prepare detailed itineraries for trips and meetings

Communication & Liaison

• Act as the first point of contact between the employer and clients, colleagues, or family members
• Screen and prioritize communications
• Draft correspondence on behalf of the employer

Financial Administration

• Process expense claims
• Liaise with accountants or financial advisors as needed
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in office software (Microsoft Office, Google Workspace, or similar)
• Ability to multitask and prioritize under pressure
• Strong problem-solving abilities
• Attention to detail
• Experience in an administrative, PA, or EA role
• Valid driver's license (if travel/errands required)