Payroll Manager
Job in
Pretoria, 0002, South Africa
Listing for:
Adams & Adams
Full Time
position
Listed on 2026-03-03
Job specializations:
-
HR/Recruitment
HR Manager, Regulatory Compliance Specialist
Job Description & How to Apply Below
Description
Our success is built on attracting and nurturing exceptional talent while fostering a culture of continuous learning and innovation. We are deeply committed to the development and well-being of our people, striving to create an engaging work environment where everyone can reach their full potential. By empowering our team to bring fresh ideas and innovative solutions to the workplace, we ensure that our clients receive the best possible service.
Reporting to the Chief Financial Officer, the Payroll Manager plays a pivotal role in ensuring the financial integrity and full regulatory compliance, and payroll operational efficiency of the firm. The position is responsible for implementing and maintaining systems and procedures to ensure timely processing of payroll transactions, and achieve accurate and compliant processing of salaries, benefits, and statutory deductions for all employees and partners.
As the organisation's subject matter expert on payroll legislation, systems and processes, the Payroll Manager leads benchmarking initiatives, oversees year-end review activities, and drives continuous improvements in efficiency, compliance, and employee experience. The Payroll Manager also collaborates closely with Human Resources on matters relating to the operating model and workforce impacts, as required.
ROLE REQUIREMENTS:
South African Payroll Legislation (
PAYE, UIF, SDL, BCEA, SARS)
Ensure accurate calculation and deduction of PAYE, UIF, and SDLPrepare and submit EMP
201 and EMP
501 reconciliations to SARS timeouslyMonitor legislative changes and update payroll policies accordinglyAdvise partners and HR on compliance with BCEA and tax regulationsLiaise with auditors and regulators during payroll auditsAttention to Detail and Accuracy
Validate payroll inputs (timesheets, allowances, deductions) before processingConduct monthly reconciliations between payroll reports and financial ledgersDouble-check partner remuneration structures for accuracyIdentify and correct discrepancies in employee recordsMaintain precise documentation for audit and compliance purposesAnalytical and Problem-solving Skills
Investigate payroll variances and resolve discrepanciesAnalyze payroll trends (e.g. overtime costs, benefit utilization)Provide insights to management on cost-saving opportunitiesDevelop solutions for complex partner compensation structuresOptimize payroll workflows to reduce manual errorsConfidentiality and Integrity
Restrict access to payroll systems to authorized personnel onlyImplement secure data storage and encryption protocolsHandle partner and employee salary queries with discretionTrain payroll employees on confidentiality policiesEnsure compliance with POPIA (Protection of Personal Information Act)Payroll Software & HRIS Systems
Configure and maintain payroll software settings for accuracyGenerate reports for HR, Finance, and management decision-makingIntegrate payroll systems with HRIS for seamless data flowTroubleshoot system errors and liaise with vendors for supportTrain staff on system functionality and updatesManaging Multiple Priorities Under Tight Deadlines
Coordinate payroll cycles with HR and Finance to meet cut-off datesBalance statutory submissions, partner payments, and employee queries simultaneouslyDevelop contingency plans for system downtime or errorPrioritize urgent payroll issues without compromising accuracyLead payroll team to deliver under pressure during audits or year-end reconciliationsRequirements
JOB SPECIFIC
COMPETENCIES:
Technical Competencies
Payroll system administration and troubleshootingStatutory reporting and compliance (SARS submissions, EMP
201/501 reconciliations)Benefits administration (medical aid, pension/provident funds)Data analysis and reportingAudit preparation and supportLeadership Competencies
Ability to lead and mentor payroll team (as requiredEffective stakeholder management across HR, Finance, and Legal teamsChange management skills to implement new systems or processesStrategic thinking to align payroll operations with firm objectivesStrong communication skills to explain complex payroll matters clearlyEDUCATION & EXPERIENCE:
Bachelor's degree or Diploma in Finance, Accounting, Human Resources, or related field5 – 7 years payroll management experience, preferably in professional services or legal industryIn-depth knowledge of South African labour and tax legislationExperience managing payroll for large employee bases (500+)Advanced Excel skills and familiarity with payroll systems (e.g., Sage, SAP, Oracle, or similar)
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