Administrative Assistant

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The Administrative Assistant for the Supportive Living home is central to ensuring the home operates smoothly and efficiently. The position performs a wide scope of administrative duties related to finance, human resources, and the daily functioning of the home. The Administrative Assistant also communicates and collaborates with a multitude of stakeholders both internally and externally. This position reports directly to the Manager, Supportive Living.

• Handle all incoming communications.
• Open and prioritize mail; prepare mail outs.
• Assemble meeting agendas, take minutes, and distribute accordingly.
• Keep an ongoing task list for the Manager based on emails, requests, and deadlines.
• Stock office and medical supplies and maintain office equipment as required.
• Ensure all files are up to date and in an organized system.
• Support Recreational Programmers in organizing daily operational duties.
• Send email communications as directed by the manager to staff and parents, outside stakeholder and agencies.
• Coordinate communication from and to external stakeholders as needed.
• Arrange transportation for the children and inform schools, parents, caregivers, and MSS of appointments as needed.
• Runs errands and transport children and staff as needed.
• Coordinate family visits as needed.
• Keep track of expenditures and prepare month end finance reports.
• Administer the new hire package and other employee related forms.
• Assist with the onboarding, orientation and offboarding of employees.
• Audits employee required training, annual review dates and completes documentation of annual increases and position changes.
• Schedule annual staff reviews.

Expected

Start Date:

March 9, 2026

• Monday to Friday
• 8 hour shifts