Administrative Assistant

Hours of Work A - SGEU Office 36 – one date off every two weeks

Workplace Diversity We are committed to workplace diversity.

The Ministry of Community Safety is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan. Community Corrections is seeking a skilled, ethical, and confident individual to provide comprehensive clerical support in the Prince Albert Community Corrections office.

The Ministry is seeking a candidate who has excellent communication and positive interpersonal skills, with a keen sense for detail. As administrative support, the successful candidate will be responsible for providing reception services in person and over the phone, entering and retrieving data using various software programs, maintaining records, retrieving and searching files for information, receiving, sorting, and distributing mail, and operating and maintaining office equipment.

Our candidate of choice will be a flexible and positive individual who enjoys a fast-paced, challenging environment with diverse job expectations. The successful candidate will have knowledge of applicable computer hardware and software applications and terminology and will have demonstrated their ability to input, update, retrieve, maintain, format, and transmit information using computer software with speed and accuracy. Their ability to accurately type, edit, and format various documentsandyour ability to use tact and diplomacy when serving clients and colleagues will contribute to your success in this challenging position.

We are seeking a candidate who is honest, has integrity, will treat everyone with dignity and respect, will be committed to the pursuit of excellence, will exhibit leadership and professionalism, will embrace diversity and equality, and willbe responsible and accountable.

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and

Skills:

• Knowledge of applicable computer hardware and software applications (Microsoft Word, Excel, Outlook).
• Typically, knowledge and skills for this position would be a post-secondary certificate or diploma in office or Business administration.

Job

Skills:

• Critical Thinking (Level
  
  A)
• Digital Skills (Level
  
  A)
• Interacting with Others (Level
  
  A)
• Navigating Ambiguity (Level
  
  A)
• Managing Self (Level
  
  A)
• Health, Safety and Wellness (Level
  
  A)
• Data Literacy (Level
  
  A)
• Influence (Level
  
  A)
• Political and Organizational Awareness (Level
  
  A)
• Managing Organizational Resources (Level
  
  B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.