Program Assistant - HUB; Leave Replacement

Job Summary

Under the direction of the Dean, School of Human Services, University Transfer, and Business Studies ( HUB ), this position provides day-to-day program support for all HUB programs, including all Dual Credit and Special Programs (e.g. NITEP , TekX, Dual Credit, and STEPS Forward).

Under the direction of the Dean, School of Human Services, University Transfer, and Business Studies ( HUB ), this position provides day-to-day program support for all HUB programs, including all Dual Credit and Special Programs (e.g. NITEP , TekX, Dual Credit, and STEPS Forward).

• Responsible for the entry and maintenance of the data collect unit ( DCU ) for scheduling purposes within the school.
• Assist with arranging various events and activities including conferences, open house, orientation, and workshops.
• Assist with program development/maintenance in collaboration with the Program Planner Academic Schools.
• In consultation with Faculty, ensures required on-site services in support of courses are provided, including room bookings, and provision of equipment, materials, and room access.
• Inform part-time instructors regarding course objectives, content, prerequisites, and housekeeping items.
• Conduct orientation with new instructors in consultation with the Educational Administrators.
• Communicate with instructors, students, and operational staff regarding course changes, unavoidable schedule changes (technical access issues, change in course instructor mid-semester).
• Assist faculty with sourcing and securing invigilators, coordinating exams, tracking, and resolving student issues (e.g. outstanding grades).
• Provide support to Program Coordinators for hosting and management of meetings (program level and provincial level).
• Meets regularly with Recruitment and Marketing to support program promotion.
• Contacts instructors/programs regarding issues such as course and program implementation needs, course dates, Education Council matters, Academic calendar planning and management.
• Maintain data systems, records, etc. ensuring information is complete and up to date.
• Support and/or problem solve student issues within the scope of the position, as they arise.
• Draft correspondence, reports, word processing, data entry, etc. as required by programs.
• Advise Educational Administrator and/or Program Planner on administrative requirements for new courses as developed.
• Perform effective problem solving for routine/non-routine tasks.
• Identify operational problems and report issues to appropriate personnel.
• Assist with coordinating special projects as required.
• Develop and negotiate special project or course budgets with internal and external partners, and track program expenditures, under the direction of the appropriate Educational Administrator and Manager of Strategic Projects.
• Prepare and follow up on all course documentation.
• Present occasionally to student groups.
• Ensure communication with the Educational Administrator and Faculty Coordinator(s) for program plans and requirements.
• Supports the maintenance and distribution of curriculum resources.
• Coordinate web pages design/maintenance, newsletters, calendars, for HUB programs.
• Act as primary contact for HUB with other college departments regarding web management.
• Provide information and support as needed to assist in the preparation of funding proposals and accreditation processes.
• Perform general office duties including supply inventories, mail distribution, scheduling information sessions, and order paper/toner as needed for computer printers used by programs.
• Provide back-up coverage for Administrative Assistants, as required.
• Assist with implementation and maintenance of reporting structures that meet funding and sponsorship requests.
• Liaise with government agencies for reporting, student support systems as directed by Dean/Associate Deans.
• Liaise with various external partners and agencies as required.
• Work with Aboriginal Advisor to understand and meet the educational needs of Indigenous communities we serve.
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.
• Other duties as assigned by the Dean or designate.

• Recognized two (2) year diploma in Office Administration or…