Procurement Agent

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Employment Status Full Time

Employment Type

Fixed Term

The College of New Caledonia Procurement Services Department provides leadership and expertise in Supply Chain Management to ensure best value acquisitions. The Procurement Agent will collaborate with internal and external stakeholders to co‑coordinate and accomplish various procurement functions. The variety of projects is wide and diverse in supporting the College of New Caledonia.

• Assist departments with their regular supply, services and procurement needs by organizing and processing requisitions within the CNC Enterprise Resource Planning System, with a customer service focus.
• Complete the Procure to Pay in the Enterprise Resource Planning (ERP) system ensuring business processes are within the established guidelines. Prepare and issue purchase orders and contracts.
• In collaboration with client departments to develop specifications for various goods and services such as supplies, equipment, and services.
• Regularly collaborate with suppliers to obtain information regarding the availability of products, pricing information and delivery requirements.
• Provide orientation to internal stakeholders on Procurement processes, such as but not limited to, Colleague requisition input and approval processes and Instructional Services Contracts.
• Coordinate setting up valuation appraisals for donations in collaboration with client departments, Donor Relations, and the Donor.
• Coordinate and track the disposal of superfluous assets in collaboration with the CNC Project Manager, the Director Procurement & Ancillary Services and BC Asset Recovery.
• Collaborate with internal stakeholders to establish agreements for Instructional Services including creating the agreements, and obtaining signatory information.
• Issue competitive solicitation documents for non-complex and/or routine requirements, analyse submissions, facilitate evaluations with internal stakeholders, and recommend the award of contract. May work in collaboration with the Purchasing Analyst on moderately complex solicitation documentation.
• Negotiate basic terms and conditions in accordance with departmental procedures and processes.
• Resolve issues related to acquisition of supplies and services such as delivery, pricing/invoicing, contractual issues which may include supplier performance. Brings forward any complex developments to the Director.
• Maintains procurement files and records of suppliers, goods and services, and contracts.
• Works with the Shipper/Receiver, internal departments, and suppliers on damaged items and shipment issues.
• Advise stakeholders on Procurement Policy, procedures, and regulations as they apply.
• Assists with Shipping/Receiving and Mailroom functions, as required.
• Provides administrative support to the Director of Procurement and Ancillary Services.
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• You will promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect with customers such as students and colleagues and vendors and partners.
• Performs related work and duties as assigned by the Director of Procurement and Ancillary Services.

• Recognized one (1) year certificate in Supply Chain Management, or other relevant certificate.
• 3 years or more purchasing experience preferably in a public sector environment; or other relevant work experience and supply management education/training may be considered.
• Sound knowledge and experience working directly with an Enterprise Resource Program system.
• Proficient in Microsoft suite (Excel, Word, Outlook, Teams, Power Point, etc).
• Demonstrated ability to interpret and translate ambiguous situations into a structured framework with clearly defined deliverables.
• Excellent…