PCHS Office Assistant

ABOUT NGSC

North Gibson School Corporation proudly serves students and families from the communities of Princeton, Hazleton, Mt. Olympus, and Patoka, as well as the rural areas of northern Gibson County. We take pride in offering our students a tailored curriculum, developed locally by our professional teaching and administrative staff. Along with placing a high value on academics, we also take great pride in our extra‑curricular and co‑curricular activities, which provide many avenues for our students to be involved in their school community.

Best of all, we are able to provide these excellent activities in some of the most up‑to‑date, technology‑rich facilities in the state of Indiana.

To assist in providing a well‑organized, efficient school office in which students can take full advantage of the instructional program and available resources. This position works 35 hours a week and 195 days a year.

• Assist and accommodate school visitors.
• Receive and route incoming calls.
• Process incoming and outgoing mail.
• Assist with student enrollment.
• Help maintain permanent student records as required.
• Help maintain a daily teacher attendance log and record substitute teachers.
• Assist in securing needed substitute teachers.
• Assist in creating and updating student information system records, such as attendance and report cards, as assigned.
• Organize and maintain files, such as test records and teacher‑student files.
• Provide clerical support, such as typing letters or recommendations, as requested by the building administrator.
• Collect monies, such as textbook rental fees, as needed and submit to the building secretary.
• Assist with State Board of Account audits as needed.
• Participate in training programs as assigned.

Other duties may be assigned.

None.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduate or equivalent. Some college coursework specific to the secretarial field preferred. Experience with clerical/office duties strongly desired.

Current First Aid, CPR and AED Certification

Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence using correct grammar, spelling, and punctuation. Ability to speak effectively with staff, students and community.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to perform basic accounting skills.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Ability to operate personal computers and related software. Ability to operate a fax machine, copier, modems, telephone, and equipment used in the classroom for instructional purposes. Ability to type at a proficient level. Ability to interact positively with staff and the school community. Ability to communicate clearly and concisely both in oral and written form. Ability to work independently, to function effectively in a multi‑task environment, and to interact positively with the public.

Ability to maintain confidentiality about school and student business. Ability to establish and maintain effective working relationships with students, staff and community. Ability to maintain high attendance rate. Ability to perform duties with awareness of and compliance with related Board of School Trustees policies and state requirements.

While…