Administrative & Finance Coordinator

Our non-profit client is seeking an
Administrative & Finance Coordinator who will provide essential support across accounting, operations, and administrative management. Reporting directly to the CFO, this individual will play a key role in ensuring the smooth functioning of day-to-day organizational activities, maintaining financial accuracy, and supporting effective internal workflows.

This is an excellent opportunity for someone who wants broad exposure to non-profit operations, enjoys wearing multiple hats, and values flexibility within a supportive work environment.

This position will be HYBRID, requiring 1-2 days in office.

• Assist with accounts receivable processing through Quick Books Online.
• Ensure all monthly financial transactions are accurately recorded in Quickbooks Online for both bank and credit card reconciliation to be completed by outside accountant.
• Enter basic journal entries and maintain clean, organized general ledger records.
• Reconcile monthly grant payments between Quickbooks Online and nonprofit grant system.
• Support the CFO in preparing monthly financial reports, budget tracking, and grant‑related financial documentation.
• Maintain accurate financial records in accordance with nonprofit standards and audit requirements.
• Help prepare data and documentation for the annual audit and Form 990 filing.
• Assist with donation processing, including issuing donor acknowledgements and maintaining contribution records.

• Serve as a primary point of contact for vendors, partners, and internal staff for administrative matters.
• Support facility and office management, including supply ordering and vendor coordination.
• Assist with onboarding logistics for new staff (paperwork, systems access, general orientation).
• Maintain organized digital and physical filing systems.
• Support event logistics, board meetings, and other internal program needs.

• Manage calendars, scheduling, meeting preparation, and general correspondence.
• Draft and format documents, reports, and communications as needed.
• Provide administrative support to the CFO and leadership team.
• Help streamline organizational processes to improve efficiency across departments.

• 4+ years of administrative, accounting, or operations experience (nonprofit experience preferred but not required).
• Familiarity with Quick Books Online.
• Strong organizational skills with the ability to prioritize multiple projects.
• Comfortable working both independently and collaboratively within a small team.
• Detail‑oriented, resourceful, and proactive problem solver.
• Strong communication skills and a customer‑service mindset.
• Proficiency in Microsoft Office.

Salary is up to $60,000 commensurate with experience + employer-paid comprehensive benefits and 401K match

Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss.