Administrative Assistant

We are a specialized global energy market trading hedge fund. Our team is lean, collaborative, and fast-moving, with a strong emphasis on professionalism, discretion, and operational excellence. We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive office administration and human resources support. This role is essential to ensuring smooth day-to-day operations, coordinating internal events, and supporting key HR processes.

The ideal candidate is proactive, reliable, and comfortable managing multiple priorities in a fast-paced professional environment.

• Office Administration
  • Manage general office operations, including supplies, vendors, mail, and facilities coordination.
  • Maintain organized digital and physical filing systems.
  • Support meeting logistics, calendars, and internal event coordination, including anniversaries, outings, sports activities, and the annual Christmas party.
  • Assist with basic accounting or expense tracking tasks as needed.
  • Serve as a professional point of contact for visitors, service providers, and internal staff.
• Human Resources Support
  • Assist with onboarding and offboarding processes (documentation, coordination, system access).
  • Maintain employee records and HR files with strict confidentiality.
  • Support payroll coordination, benefits administration, and HR compliance tasks.
  • Help coordinate recruiting logistics (interview scheduling, candidate communication).
  • Provide general administrative support to HR and management as needed.

• Proven experience in an administrative assistant, office coordinator, or similar role.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and strong follow-through.
• Excellent written and verbal communication skills.
• Proficiency with standard office software (e.g., Microsoft Office, Google Workspace) and comfort with new systems.
• Ability to work independently and manage multiple priorities in a small-team environment.
• Ability to handle confidential information with discretion and professionalism.

• Competitive hourly compensation based on experience.
• Flexible part-time schedule.
• Exposure to a professional energy trading and investment environment.
• Opportunity to grow responsibilities over time for the right candidate.