Administrative Assistant - Data

Overview

Bloomberg runs on data. Our products are fueled by powerful information. We combine data and context to paint the whole picture for our clients, around the clock – from around the world. In Data, we are responsible for delivering this data, news and analytics through innovative technology - quickly and accurately. We optimize the value of our data by combining our domain and technical expertise;

striving to make our data fit-for-purpose, timely and accurate. We apply our problem-solving skills to identify innovative workflow efficiencies and we implement technology solutions to better manage our data.

The Administrative Assistant will be located in our Princeton office. They will provide support to multiple senior‑level managers in Data and coordinate across groups and regions on various day‑to‑day operations. We are looking for a versatile and highly‑organized individual who enjoys providing personalized and general administrative services, as well as working with peers across the globe. The ideal candidate is an experienced administrative assistant or office manager who can be trusted with handling a broad range of responsibilities and providing support to busy senior leaders.

This person will work closely with the Senior Regional Leadership team, Operations Managers, the Executive Assistant for Data, and with other Regional Admin Assistants across the globe. We are looking for a self‑starter who thrives in a fast‑paced, inclusive and dynamic environment.

• Perform administrative activities, manage calendars and travel, and help senior leaders deliver priorities.
• Initiate continuous improvement of administrative processes and procedures.
• Execute planning for regional events and visitors, including town halls, booking auditoriums/training rooms, travel arrangements, itineraries, accommodations, visiting speakers, etc.
• Maintain a shared events calendar, send reminders, plan internal events and meetings, greet visitors and guests, and provide outstanding customer service.
• Compile, edit and issue special reports, documents, presentations, organization charts, correspondence, and other documents as requested; take notes/minutes of meetings.
• Be responsible for communication tasks, ensuring that information and updates are shared with the relevant audiences across regions and within the global admin forum.
• Serve as a point of contact for internal/external enquiries, initiate action and make judgments about the urgency of arising issues; provide confidential support to individual executives and/or management team members.
• Assist with ad hoc projects as needed.

• A minimum of 8 years of executive administrative or related experience.
• Technical proficiency in Google Office Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) and collaboration using these tools.
• The ability to manage multiple tasks and deadlines.
• Experience prioritizing work and acting as a sound gate‑keeper for the senior managers you support.
• Excellent writing, oral communication, and presentation skills with confidence in communicating with senior management.
• Broad knowledge of business processes and prior work supporting complex organizations, including global and remote teams.
• Proven track record in successfully working with and supporting senior‑level business managers and global stakeholders.
• Resourcefulness and a proactive approach.
• Ability to work independently on initiatives with little oversight.
• Exceptional interpersonal skills.

Salary Range: 85,000‑125,000 USD Annual + Benefits + Bonus.

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) + match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.