Administrative Assistant

Job Title

Full-Time Administrative Assistant

Economic and Business Development / Sustainability Office / Social Services

Full-Time Salary: $38,000 per year.

The Full-Time Administrative Assistant for Economic and Business Development / Sustainability Office / Social Services is a position that will provide support to multiple Departments. Responsible for aiding the Department Heads and Office Administrators in the day-to-day administrative duties in the departments. This is an entry level position with a focus on administrative tasks, scheduling and administering events, and meetings; completing research for programs;

locating resources and information for residents/businesses the departments serve, maintaining the digital media outreach and creative projects engaging the public. The ideal candidate needs to have excellent customer service skills, an approachable personality with the ability to handle challenges and possess problem solving abilities. Background in social media management, using platforms such as Facebook and Instagram, familiar with many different softwares.

Assisting the departments with senior programs, food pantry appointments, food distributions, holiday distributions, along with monthly senior events, ribbon cuttings, business social events and commission meetings. Assists office administers with several popular community-engagement programs and projects. Candidates should be highly organized, self‑motivated, and have a strong creative sense.

• Coordinating with the Office Administrators on events, projects, research, and reports
• Assisting business owners and visitors with requests and concerns
• Responding timely to emails and phone calls
• Collaborating with committees and other departments
• Working collaboratively to create and develop new programs for the departments? Creating, editing, and posting content to social media
• Assisting with the coordination and planning of events
• Supporting the Director and Office Administrator in miscellaneous administrative tasks as needed

• High School diploma or equivalent
• Ability to maintain a high level of confidentiality
• Ability to work with a diverse resident/business population
• Excellent oral and written communication skills
• Social media in a business platform
• Outstanding customer service skills
• The employee must have the capability to lift and/or move up to 25 pounds
• New Jersey Drivers License Prefered
• Knowledge/experience with sustainability practices
• Bi-lingual in Spanish
• Knowledge of Google Teams
• Knowledge softwares such as Canva/Flipsnack/Adobe Creative Cloud/Microsoft Office

• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

8 hour shift

Hillsborough, NJ 08844:
Reliably commute or planning to relocate before starting work (Required)

Customer service: 1 year (Preferred)

Full-time