Administrative Assistant Kuwait Liaison Office

Overview

i3 is searching for an Administrative Assistant to provide direct support to both the Country Liaison Officer & the Kuwait Liaison Office. This position is located in Philadelphia, PA at NAVSUP WSS Philadelphia and supports a hybrid schedule (on-site and remote).

Hourly rate $16.00 - $18.00 per hour. The hourly rate is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, geographic location, and any applicable laws.

• The Administrative Assistant performs a variety of general administrative tasks, such as preparing correspondence, coordinating business travel, meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day‑to‑day operations of the office.
• Open new accounts and complete various forms for services on behalf of the officer & his family (e.g., medical forms, questionnaires, opening of new accounts such as banks, phone service, cable television).
• Answer questions about medical coverage, healthcare, and dental services available in the area.
• Enrol the officer’s children in school.
• Review the home/rental lease with the officer every year to ensure satisfaction with the accommodations.
• Take meeting minutes and action items during meetings as requested and perform basic follow‑up.
• May be assigned special projects that are clerical and administrative or administrative in nature.
• Make appointments, business travel arrangements, meeting arrangements, and coordinate activities between program management, customer personnel, and outside parties.
• Ensure vehicles are properly maintained through dealerships.
• Does not require personal duties for the Kuwait Officer and family.
• Report to the office at 0700 to check voicemail & faxes and distribute messages accordingly.
• Prepare Fed Ex packages to send correspondence to various places, usually the Kuwait Embassy.
• Maintain inventory of office supplies, troubleshoot equipment malfunctions, and coordinate any repairs & maintenance issues with base maintenance.
• Maintain the cleanliness of the office.

• High School Diploma and a minimum of three (3) years of administrative experience is required.
• Must possess and maintain a valid U.S. Driver’s License with a good driving record; commercial license not required.
• Must have an excellent command of the English language, both oral and written.
• Ability to type 40 words per minute.
• Skilled in Personal Computer (PC) usage and proficient in Microsoft family of software, including MS Word, MS Excel, and MS Outlook.
• Familiarity with the Philadelphia area and surrounding areas.
• Must receive a Favorable Determination on the Security Background Investigation and be eligible to receive a Common Access Card (CAC).
• Must be able to obtain and maintain a DoD security clearance if needed.
• U.S. citizenship is required.
• Possessing a current Favorable Background Investigation is preferred.