Executive Associate - US Commercialization Learning

Working with Us

Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it.

You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more:

What We Are Looking For

The US Commercialization Learning team is seeking a highly organized and service-oriented Executive Associate to enable operational excellence across the US Commercialization Learning organization. The selected candidate will be responsible for coordinating the people, processes, vendors, budgets, and events that underpin a scalable, data-driven learning operation. This role requires discretion, strong interpersonal skills, and a collaborative mindset to support the team's mission of delivering impactful learning experiences across the US commercial organization.

Who You Will Work With

This position is a headquarters-based role reporting to the Executive Director, US Commercialization Learning. The Executive Associate will work collaboratively across a fast-paced and complex matrix organization, which includes the WW Commercialization Learning team and Enterprise Learning Services. The role will partner closely with colleagues across Finance, HR, Sales Operations, Legal, and Compliance, as well as external vendors and service providers.

Primary Responsibilities

* Track, analyze, and report on team budgets; process Statements of Work (SOWs), Master Service Agreements (MSAs), Purchase Orders (POs), and contract renewals

* Collaborate with Finance to ensure accurate budget reconciliation and reporting

* Maintain budget dashboards and performance scorecards; support Compass planning cycles

* Coordinate training and deployment of relevant processes and tools across the team

* Schedule and coordinate meetings across the leadership and extended team, including 1:1s and leadership team (LT) meetings

* Manage agendas, meeting notes, and logistics; proactively resolve scheduling conflicts

* Set up and support webinars, town halls, and virtual collaboration sessions

* Lead end-to-end logistics for training programs and town hall events, including venue, catering, invitations, onsite support, and readiness planning

* Prepare and distribute attendee materials, handouts, and supporting documentation

* Coordinate Workday actions, headcount tracking, and access provisioning/deprovisioning for team members

* Ensure structured, day-one onboarding experiences and clean offboarding processes for team members

* Maintain distribution lists, Microsoft Teams spaces, and SharePoint sites; ensure accurate storage and accessibility of team records and learning assets

* Nurture productive relationships with internal partners and external vendors

* Coordinate travel bookings, receipts, and expense submissions (Concur) for the Executive Director

* Support guest and vendor visitor registrations with front desk

* Draft team announcements, track awards and accomplishments, and manage the shared mailbox and team calendar

* Provide comprehensive support handling confidential information with the highest level of integrity and discretion

* Support special projects and time-bound initiatives as directed

* Proactively identify opportunities to streamline processes, dashboards, and operational workflows

Qualifications

* Associate's degree required;
Bachelor's degree preferred (or equivalent experience)

* 2+ years in project coordination or administrative support experience within complex teams (learning, commercial, medical, or similar environments)

* Proficiency in…