Facilities Coordinator

Facilities Coordinator

We are looking for a Facilities Coordinator in Princeton, NJ to handle mail services, communicate with clients on any issues they are having, provide vendor access and other general access coordination. This position is 100% onsite and the hours are 7 AM to 3:30 PM. This is a 3 month contract-to-hire opportunity.

• High school diploma or general education degree (GED) required
• 2+ years of Facilities Coordinator experience
• Strong MS Office skills
• Excellent communications skills and a professional demeanor

• Mail services
• Client communication
• Vendor & general access coordination
• Meeting/conference room setup
• Supply order
• Work order management
• Responds to client inquires and concerns.
• Ensures timely and quality service delivery to clients.
• Follows up with clients to ensure customer satisfaction.
• Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
• Communicates work orders to technicians and assists management in resolving problems.
• Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
• Maintains files on work orders, proposals, and department files.
• Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
• Trains vendors on work order and billing procedures.
• Processes invoices and ensures proper cost center coding.
• Assists with the inspections on the facility campus.