Senior Administrative Professional, Engineering and Consulting

Senior Administrative Professional, Engineering and Consulting

Full-time

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture.

Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Ramboll is seeking a full-time Administrative Assistant to join our Princeton, New Jersey office. This is an opportunity for a highly organized, service-oriented professional to play an important role in supporting a collaborative team within a global engineering and consultancy company. Experience in an engineering, environmental, or consulting environment is preferred, but not required.

We invite you to bring your administrative expertise, attention to detail, and people skills into play as you help keep our office running smoothly and create a welcoming, well-supported experience for employees, clients, and visitors. In this role, you will support day-to-day office operations, coordinate meetings and events, assist with polished client-facing documents, and help ensure colleagues have the resources they need to do their best work.

To succeed in this role, you should be organized, proactive, and comfortable balancing a variety of priorities in a professional office environment. The ideal candidate is resourceful, collaborative, and detail-oriented, with strong communication skills and experience preparing, formatting, or proofreading business documents such as reports, proposals, and presentations.

In joining Ramboll, you will become part of an internationally leading company within Environment & Health and a local office where administrative support is valued as an essential part of delivering high-quality work for our clients. You will also be part of a broader administrative community across offices, collaborating with colleagues who support the region and each other with business support requests in addition to local office responsibilities.

• Prepare, format, proofread, and edit documents, including proposals, presentations, reports, and other client-facing materials using Ramboll branded templates; review materials for brand consistency, grammar, punctuation, formatting, graphics, and tables
• Document production, including printing, collating and shipping
• Organize and support employee engagement activities, client meetings, and internal meetings, including calendar coordination, meeting room and resource bookings, catering, A/V and office equipment support, and meeting space set-up and clean-up
• Help maintain a professional, organized, and welcoming office environment, including workstations, kitchen areas, conference rooms, shared spaces, and office supplies
• Process vendor invoices for payment
• Provide general administrative support to employees and project teams, helping coordinate day-to-day requests and keep work moving efficiently
• Visitor reception and front-office support, including building access, mail, deliveries, and a positive first impression for guests
• Assist with employee onboarding and offboarding activities in coordination with internal teams
• Coordinate travel arrangements and related logistics, as needed

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• A bachelor’s degree in business, communications, marketing,…