Executive Administrative Assistant to CEO - Princeton, NJ

Provide comprehensive administrative and executive support to the CEO including:

• Manage complex and frequently changing CEO calendar and travel arrangements with a flexible and proactive approach.
• Develop and maintain systems and processes to keep the CEO organized, including follow‑up on past client calls/meetings and maintaining a client tracking list of interaction history with follow‑up dates to nurture relationships and ensure timely deliverables.
• Coordinate and prioritize tasks, follow‑ups, and projects for the CEO, ensuring that deadlines are met.
• Draft, prepare and send correspondence on behalf of the CEO.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Attend and participate in internal meetings as needed, taking detailed notes and ensuring the CEO is aware of action items and due dates.
• Manage and initiate professional and personal thank‑you correspondence and gifting for all occasions.
• Coordinate off‑site events/meetings, including managing attendees, logistics, materials, follow‑ups and action tracking.
• Handle ad‑hoc tasks, special projects and research as assigned by the CEO.
• Handle personal tasks, errands and bookings as necessary to maximize the CEO's time.

• Oversee daily office operations.
• Maintain supplies and food/drink.
• Interact with building management to ensure the office is organized, properly equipped and safe.
• Organize and manage customer visits.

• 20+ years experience as an Executive Assistant at CEO level or similar administrative role.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time‑management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Ability to interact, communicate, and build positive relationships with others at all levels across the globe.
• Ability to maintain a high degree of confidentiality, discretion and professionalism.
• Ability to work independently to plan, coordinate and organize projects.
• Ability to multitask and prioritize in a constantly changing environment.
• Strong problem‑solving and decision‑making capabilities.
• Flexibility and willingness to handle both strategic and routine tasks.
• Ability to work off‑shift/overtime as required to support an extremely busy CEO.