Executive Associate II, Early Clinical Development - Princeton Pike NJ

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS – Our organization works with partner companies to source qualified talent for their open roles. This position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please submit your application.

We are seeking a highly motivated Executive Assistant to join BMS. The role provides comprehensive administrative support to senior leadership within the Early Clinical Development Team. The successful candidate must be detail oriented, possess strong organizational and coordination skills, and excellent communication abilities. They will demonstrate the ability to prioritize, work independently, and learn new tools and systems in an evolving environment.

The role requires a collaborative mindset and the ability to thrive in a fast‑paced, team‑oriented setting.

• Perform highly diverse and complex administrative functions, including proactive calendar management, travel arrangements, and ensuring meeting preparedness (e.g., assemble meeting materials & pre‑reads) and preparing expense reports.
• Demonstrate strong interpersonal skills and diplomacy with all levels of management.
• Work with minimal supervision, showing initiative and following up with a focus on details.
• Manage calendars and schedule meetings to ensure priorities and timelines are met.
• Organize meetings and events, including scheduling, coordinating room schedules, AV assistance, and catering.
• Create purchase orders and assist in reconciling open purchase requisitions.
• Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administrative services.
• Serve as a key point of contact to resolve payment, invoicing, and ordering issues.
• Support various projects for team leads and external collaborations, including basic project management.
• Assist with onboarding of new hires and HR tasks, including submitting job requisitions.
• Partner with other site Executive Assistants as needed.

• High School degree, some college, or degree desirable.
• Minimum of 8 years of executive‑level administrative or comparable experience in a scientific research environment; pharmaceutical, biotech start‑ups, and venture capital companies preferred.
• Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, and Microsoft Teams highly preferred.
• Excellent communication skills and ability to work independently as well as collaboratively.

Madison – Giralda, NJ: $74,630 – $90,434

Princeton, NJ: $74,630 – $90,434

Princeton Pike, New Jersey