Executive Associate II, Early Clinical Development

Working with Us

Challenging. Meaningful. Life‑changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients and the careers of those who do it.

You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high‑achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services, and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

We are seeking a highly motivated Executive Assistant to join the Early Clinical Development Team. The position provides comprehensive administrative support to senior leadership within the team. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and learn new tools and systems in an ever‑evolving environment.

The successful candidate will be highly collaborative and comfortable working in a fast‑paced, team‑oriented setting.

• Perform highly diverse and complex administrative functions, including proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (assemble meeting materials & pre‑reads), and preparing expense reports.
• Demonstrate strong interpersonal skills and diplomacy at all management levels.
• Work with minimal supervision, show strong initiative, and follow up with focus on details.
• Schedule meetings and events, coordinate room schedules, AV assistance, and catering.
• Create purchase orders and assist in reconciling open purchase requisitions.
• Maintain and organize office operations and procedures such as expense reports and requisition of supplies.
• Serve as a key point of contact to resolve payment, invoicing, and ordering issues.
• Support various projects for team leads and external collaborations, including basic project management.
• Assist with onboarding of new hires and HR tasks including submitting job requisitions.
• Partner with other site Executive Assistants as needed.

• High school degree, some college, or a higher degree (desired).
• Minimum of 8 years of executive‑level administrative or comparable experience in a scientific research environment. Experience in pharmaceutical, biotech, start‑up, or venture capital companies preferred.
• Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, and Microsoft Teams highly preferred.
• Excellent communication skills and ability to work independently and as a collaborative team member.

Madison – Giralda – NJ – US: $74,630 – $90,434
Princeton – NJ – US: $74,630 – $90,434
Starting compensation range applies to full‑time employees. Additional incentive cash and stock opportunities may be available based on eligibility and experience.

• Health coverage: medical, pharmacy, dental and vision care.
• Well‑being support: BMS Well‑Being Account, BMS Living Life Better and Employee Assistance Programs (EAP).
• Financial well‑being and protection: 401(k) plan, short‑ and long‑term disability, life and accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity‑theft benefit, legal support and survivor support.

• US exempt employees: flexible time off (unlimited with manager approval), 11 paid national holidays (excluding Phoenix, AZ, Puerto Rico, or Rayzebio).
• Phoenix, AZ, Puerto Rico and Rayzebio exempt, non‑exempt, hourly employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays.
• Additional time off may include unlimited paid…