Registrar, Administrative​/Clerical

Overview

The Princeton University Art Museum welcomes applications for the role of Registrar.

The Registrar has primary responsibility for managing the logistical arrangements for the Art Museum’s robust schedule of exhibitions. The Registrar is the senior member of a team of two registrars responsible for managing the Museum’s active program of outgoing loans from its collection to museums and cultural institutions. The Registrar also oversees the active incoming loan program. This is distinct from incoming exhibition-related loans and consists of short- and long-term loans from collectors and institutions.

The Registrar reports to the Chief Registrar, who reports to the Sr. Associate Director for Collections and Exhibitions. The Registrar mentors the Associate Registrar and provides guidance and training to them as appropriate.

About the Museum:

With a collecting history that dates back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, featuring collections that have grown to include over 117,000 works of art, ranging from ancient to contemporary pieces and spanning the globe. Committed to advancing Princeton’s teaching and research missions, the Art Museum also serves as a gateway to the University for visitors from around the world.

The bold and welcoming new Princeton University Art Museum is open daily at the heart of Princeton’s campus. Admission is free to all. The Museum also operates Art@Bainbridge, a gallery project at 158 Nassau Street; two Museum Stores; and Mosaic restaurant.

To learn more about the Princeton University Art Museum, visitartmuseum.princeton.edu.

EXHIBITION ADMINISTRATION, LOGISTICS, DOCUMENTATION

Coordinates all logistical arrangements related to multiple loan exhibitions/year, including but not limited to packing and crating of works of art, fine art transportation, couriers, contract personnel, rigging, etc. Responsible for associated budget planning and oversight. Generates loan agreements, receipts, and other documents. Arranges for appropriate insurance or government indemnity for works of art in transit and on premises. Maintains records related to the movement and location of loan objects and documents their physical condition.

LOANS FROM THE MUSEUM'S COLLECTION

Processes all loan requests for Museum-owned objects to international venues and manages the requests through the approval/refusal process within the TMS database. Generates loan agreements, receipts, and other associated documents. Coordinates all logistical arrangements related to outgoing loans, including but not limited to packing and crating of works of art; insurance or government indemnity; fine art transportation; contract conservation, rigging, etc.

Assigns couriership duties to qualified Museum staff; acts as a courier periodically; trains new staff in couriership duties and protocols. Responsible for all associated documentation and record-keeping, both in hard copy and in the TMS database. Collaborates with other team members to review the condition of objects and associated frames, glazing, mounts, and other object-related apparatus.

LOANS TO THE MUSEUM (SHORT- AND LONG-TERM)

Coordinates the planning and processing of all non-exhibition loans to the Museum. Generates all related paperwork and makes logistical arrangements for loans. Tracks and sometimes negotiates with lender requirements. Keeps all documentation in hard copy and in the TMS database.

SPECIAL PROJECTS AND OTHER MISCELLANY

Is an active participant in Museum initiatives, projects, and meetings. Represents the Registrar Department in place of the Chief Registrar as required. Mentors Associate Registrars.

• B.A. in art history, studio art, or museum studies. Masters degree preferred.
• A minimum of seven years of museum or related experience with demonstrated project management experience.
• Computer experience essential, especially TMS (collection management program), MSWord, Excel, and Outlook.
• Demonstrated art-handling experience and familiarity with current best practices in fine art packing and transportation. In-depth knowledge of fine art insurance and…