Executive Assistant -U.S. Hematology Marketing - Reblozyl & Lymphoma Team

Working with Us

Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it.

You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more:

Key Responsibilities:

* Role is located at the PPK location (Lawrenceville, NJ) and Giralda Farms (Madison, NJ) offices.

* Serve as a key administrative and operational partner supporting the Reblozyl and Lymphoma Leadership Team within U.S. Hematology Marketing, helping drive the achievement of business objectives and fostering a high-performing team culture.

* Provide proactive, confidential executive support to leadership, including management of sensitive information, correspondence, team communications, and business priorities.

* Manage day-to-day office operations, including telephone coverage, mail and document handling, records management, and ordering/maintaining office supplies, as needed.

* Provide administrative support for projects, initiatives, and cross-functional activities involving the Reblozyl and Lymphoma teams.

* Coordinate and organize leadership meetings, team meetings, off-sites, workshops, town halls, and other business events, including agenda development, meeting materials, logistics, minutes, and action-item follow-up.

* Proactively manage executive calendars, complex meeting schedules, and domestic/international travel arrangements. This includes adjusting calendars to accommodate urgent business needs, resolving scheduling conflicts, prioritizing meeting attendance, and coordinating delegates when necessary.

* Partner closely with internal and external administrative staff, senior leaders, vendors, consultants, and stakeholders to coordinate complex meetings and business activities.

* Manage administrative systems supporting daily operations, including Workday, Concur, Microsoft Teams, SharePoint, and other company platforms.

* Prepare, review, and submit expense reports and reimbursement requests in a timely and accurate manner.

* Organize and coordinate small- to medium-sized meetings and events, including invitations, venue arrangements, catering, transportation, hotel accommodations, and virtual meeting logistics.

* Support onboarding activities for new team members and assist with team engagement initiatives, recognition programs, and culture-building activities.

* Coordinate with other Executive Assistants and Administrative Coordinators to ensure seamless support coverage and partnership across the organization.

* Assist in the preparation of presentations, reports, dashboards, and other business documents for leadership meetings and strategic reviews.

* Perform additional duties and special projects supporting the Reblozyl and Lymphoma teams and the broader Bristol Myers Squibb organization, as assigned.

Key Qualifications and

Experience:

* Minimum of 5-7 years of Executive Assistant, Administrative Assistant, or related experience supporting senior leaders in a corporate environment; pharmaceutical, biotechnology, or healthcare industry experience preferred.

* Demonstrated ability to manage highly confidential and sensitive information with professionalism and discretion.

* Advanced proficiency in Microsoft Office applications, particularly Outlook, Teams, Word, PowerPoint, and Excel;
SharePoint experience preferred.

* Excellent written and verbal communication skills with strong attention to detail.

* Proven ability to work independently with limited day-to-day supervision while managing multiple competing priorities.

* Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization.

* Ability to exercise sound judgment, anticipate needs, solve problems proactively, and make appropriate decisions independently.

* Flexible and adaptable, with the ability to respond effectively to changing business priorities and schedules with limited notice.

* Experience supporting a fast-paced, matrixed organization and collaborating across cross-functional teams.

* Exposure to working within a global business environment is preferred.

If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Compensation Overview:

Madison - Giralda - NJ - US:…