Executive Assistant

Executive Assistant

Qualifications
• 5+ years of Executive Assistant experience supporting senior leadership.
• Advanced Microsoft Office skills including Excel, PowerPoint, Word, Outlook, and Visio.
• Excellent written and verbal communication skills.
• Strong organizational and project coordination abilities.
• Ability to maintain strict confidentiality while managing sensitive information.
• Self-motivated with excellent judgment and problem-solving skills.
• Comfortable working independently in a fast-paced environment with changing priorities.

Key Responsibilities
• Provide executive administrative support to three senior leaders.
• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Coordinate domestic and international travel, including expense reporting and reimbursements.
• Prepare executive presentations, reports, correspondence, and meeting materials.
• Organize leadership meetings, conference calls, and virtual meetings.
• Process invoices, purchase orders, approvals, and payment tracking.
• Assist with administrative compliance activities and maintain confidential business records.
• Maintain organizational charts, fleet reporting, and executive documentation.
• Organize digital files using Microsoft Teams and SharePoint.
• Support additional executive projects and operational initiatives as needed.