Executive Assistant

Executive Assistant

At Rayze Bio, every day is an opportunity to ignite meaningful change. As a wholly-owned subsidiary of Bristol Myers Squibb, Rayze Bio blends the nimble, pioneering spirit of an emergent biotech with the global expertise and resources of a leading innovator in oncology. Our mission is to develop transformative radiopharmaceutical therapies that offer new hope for patients living with cancer. Here, you'll join a multidisciplinary team where your ideas are valued, your expertise is amplified, and collaboration is at the heart of everything we do.

From day one, expect to make an immediate impact—on our science, on our teams, and most importantly, on patients.

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the Head of Commercial and Business Operations and the Commercial Leadership Team. This role requires exceptional organizational and communication skills, strong attention to detail, and the ability to manage confidential information with discretion. This role requires understanding of biotech and corporate structures and roles across the organization.

The ideal candidate will thrive in a fast-paced environment and demonstrate the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Manage calendar, schedule appointments, coordinate meetings (onsite, virtual, and offsite), and handle travel arrangements for the Head of Commercial.
• Prepare agendas, attend meetings as requested, take minutes, track action items, and ensure timely follow-up
• Serve as the point of contact between the Head of Commercial and internal/external stakeholders; manage correspondence, calls, and emails professionally and efficiently.
• Arrange off-site and multi-day meetings for small and large groups
• Draft, proofread, and edit internal and external communications, presentations, reports, and briefing materials.
• Assist with cross-functional projects involving Commercial, Medical and other departments as needed.
• Coordinate with talent acquisition team to assist with recruitment and hiring of candidates, arrange interviews and debriefs and support on-boarding of new hires.
• Handle highly sensitive information and maintain the utmost discretion and confidentiality.
• Organize logistics for conferences, advisory boards, scientific meetings, and internal events.
• Manage and reconcile expense reports and procurement requests.
• Act as a liaison between the CMO and other executives, board members, and key stakeholders.
• Provide back-up support to other Rayze Bio LT members as needed
• Assist with office management tasks as needed.
• Use AI tools to enhance individual productivity and quality of work.
• Less than 10% of travel required.

• Bachelor's degree or equivalent work experience required.
• Minimum 5 years of executive assistant experience, with at least 2 years supporting executives in the pharmaceutical, biotech, or healthcare industry.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and document management tools.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Exceptional organizational skills and attention to detail, with ability to be proactive in anticipating schedule changes and balancing of priorities
• Discretion in handling confidential and sensitive information.
• Familiarity with medical, clinical, or regulatory terminology is a plus.

While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and distance vision.

The noise level in the work environment is usually moderate.

If you come across a role that intrigues you but doesn't perfectly line up with your resume, we…