Administrative Assistant

We are a specialized global energy market trading hedge fund. Our team is lean, collaborative, and fast-moving, with a strong emphasis on professionalism, discretion, and operational excellence. We are seeking a highly organized, reliable, and detail-oriented Administrative Assistant to provide comprehensive office administration, human resources support, and front desk reception. This role is essential to ensuring smooth day-to-day operations, creating a professional and welcoming environment for visitors and staff, coordinating internal events, and supporting key HR processes.

The ideal candidate is proactive, polished, reliable, and comfortable managing multiple priorities in a fast-paced professional environment.

• Location:
  
  Princeton, NJ
• Experience Level: Entry
• Industry: Energy Trading / Hedge Fund
• Final date to receive applications:
  Oct 30, 2026
• Core Responsibilities
  • Office Administration
    • Manage general office operations, including supplies, vendors, mail, and facilities coordination
    • Support meeting logistics, calendar coordination, and internal communications
    • Assist with internal event coordination, including anniversaries, outings, sports activities, and the annual Christmas party
    • Assist with expense tracking, and reimbursement documentation as needed
    • Coordinate with building management, vendors, and service providers to address office maintenance and operational needs
  • Human Resources Support
    • Assist with onboarding and offboarding processes, including documentation, scheduling, coordination, and system access
    • Assist payroll coordination, benefits administration, and HR compliance tasks
    • Help coordinate recruiting logistics, including interview scheduling and candidate communication
    • Assist with preparation and organization of HR-related forms, files, and internal documentation
• Qualifications
  • Entry-level candidates with strong organizational skills and professionalism are strongly encouraged to apply
  • Prior experience in an administrative assistant, receptionist, office coordinator, or similar role is preferred but not required
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • High attention to detail and strong follow-through
  • Excellent written and verbal communication skills
  • Professional demeanor and strong interpersonal skills
  • Proficiency with standard office software, including Microsoft Office and/or Google Workspace
  • Comfort learning new systems and office tools
  • Ability to work independently and manage multiple priorities in a small-team environment
  • Ability to handle confidential information with discretion and professionalism
  • Reliable, punctual, proactive, and service-oriented
• What We Offer
  • Competitive compensation based on experience
  • Full-time schedule in a professional office environment
  • Exposure to a specialized energy trading and investment environment
  • Opportunity to grow responsibilities over time for the right candidate.