Associate, Meetings & Conferences, Princeton, NJ - Hybrid

Job Summary

Sun Pharma, a global pharmaceutical company dedicated to improving patient lives, is seeking an Associate, Meetings and Congresses to support the planning, coordination, and execution of commercial, medical congresses, industry trade shows, and corporate meetings. This role partners closely with internal stakeholders and external vendors to deliver compliant, high‑quality events that support brand, scientific, and commercial objectives.

• Event Planning & Execution: Support the end‑to‑end planning and execution of commercial, medical congresses, trade shows, and regional conferences; coordinate logistics including registration, housing, exhibitor services, shipping, on‑site services, and staffing support; assist with booth execution, sponsorship fulfillment, and on‑site event operations.
• Portable Display & Asset Management: Manage portable display inventory stored with an external vendor; coordinate shipment of displays and supporting materials to events, ensuring timely delivery and proper handling; oversee return logistics, confirm inspection and restocking; track inventory levels, condition, and storage needs; flag maintenance or replacement issues.
• Cross‑Functional Coordination: Collaborate with Brand Marketing, Sales, Medical Affairs, Market Access, Compliance, and Corporate Communications to support event objectives; serve as a point of contact for internal teams needing portable displays or congress assets; support speaker programs, advisory boards, and ancillary meetings associated with congresses.
• Compliance & Documentation: Support compliance with company policies and regulatory requirements; assist with documentation, approvals, contract routing and compliance tracking; ensure timely completion of post‑event reporting and documentation.
• Vendor & Budget Support: Coordinate with external vendors such as exhibit houses, production agencies, logistics providers, and storage partners; assist with budget tracking, invoice processing, and purchase order management; support cost‑control efforts and track spend against forecast.
• On‑Site Event Support: Travel to assigned events to support on‑site execution and troubleshoot logistics issues; assist with exhibitor booth management, meeting room coordination, and internal team support; participate in post‑event debriefs and document learnings and best practices.

• Bachelor’s degree and 3+ years of related experience.
• Prior experience supporting trade shows, congresses, or corporate events.
• Experience coordinating shipping, storage, or inventory for event materials.
• Experience in a regulated industry (pharmaceuticals, biotech, medical devices, or healthcare preferred).
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with event registration or project management tools.
• Willingness to travel (up to ~15–20%).
• Experience supporting commercial, medical or scientific congresses.
• Familiarity with compliance requirements related to HCP events.
• CMP or progress toward event‑related certification a plus.

Base pay range: $73,000 to $89,500. Additional compensation includes an Annual Performance Bonus Plan. Benefits include medical, dental, vision coverage; life and disability insurance; 401(k) savings plan; flexible spending accounts; employee assistance program; paid vacation and sick time.

Sun Pharma provides equal employment opportunities for all employees and applicants. No discrimination on the basis of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, sexual orientation, military or veteran status, or other protected characteristics.