Associate, Meetings & Conferences, Princeton, NJ - Hybrid

Driven by a bold pursuit of science and fueled by an unwavering commitment to patients, Sun Pharma is a leading global pharmaceutical company, providing high-quality medicines trusted by healthcare professionals and patients.

As part of our mission to Reach People and Touch Lives, we deliver Innovative Medicines, Generics and Consumer Healthcare products that improve the lives of millions of people. With a broadly diversified portfolio of products that span multiple therapeutic areas, we improve access to effective, affordable treatments that promote better health and well-being.

Reaching People. Touching Lives.

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* Job Summary:

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* The Associate, Meetings and Congresses supports the planning, coordination, and execution of Sun Pharmas participation in commercial, medical congresses, industry trade shows, and corporate meetings. This role partners closely with internal stakeholders and external vendors to deliver compliant, high quality events that support brand, scientific, and commercial objectives.

** Responsibilities:*
* ** Event Planning & Execution*
* + Support the endtoend planning and execution of commercial, medical congresses, trade shows, and regional conferences.

+ Coordinate logistics including registration, housing, exhibitor services, shipping, onsite services, and staffing support.

+ Assist with booth execution, sponsorship fulfillment, and onsite event operations.

** Portable Display & Asset Management*
* + Manage Sun Pharmas portable display inventory stored with an external vendor.

+ Coordinate shipment of portable displays and supporting materials to congresses and meetings, ensuring timely delivery and proper handling.

+ Oversee return logistics to the storage vendor following events, confirming assets are inspected, restocked, and ready for future use.

+ Track inventory levels, asset condition, and storage needs; flag maintenance or replacement issues as needed.

** Cross Functional Coordination*
* + Collaborate with Brand Marketing, Sales, Medical Affairs, Market Access, Compliance and Corporate Communications to support event objectives.

+ Serve as a point of contact for internal teams requiring portable displays or congress assets.

+ Support speaker programs, advisory boards and ancillary meetings associated with congresses as needed.

** Compliance & Documentation*
* + Support compliance with Sun Pharma policies and applicable regulatory requirements for all events.

+ Assist with documentation, approvals, contract routing and compliance tracking related to trade shows and congresses.

+ Ensure timely completion of postevent reporting and documentation.

** Vendor & Budget Support*
* + Coordinate with external vendors, including exhibit houses, production agencies, logistics providers and storage partners.

+ Assist with budget tracking, invoice processing and purchase order management.

+ Support cost control efforts and tracking of spend against forecast.

** OnSite Event Support*
* + Travel to assigned events to support onsite execution and troubleshoot logistics issues.

+ Assist with exhibitor booth management, meeting room coordination and internal team support.

+ Participate in postevent debriefs and help document learnings and best practices.

** Education &

Qualifications:

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* + Bachelors degree and 3+ years of related experience.

+ Prior experience supporting trade shows, congresses, or corporate events.

+ Experience coordinating shipping, storage, or inventory for event materials.

+ Experience in a regulated industry (pharmaceuticals, biotech, medical devices, or healthcare preferred).

+ Strong organizational skills with the ability to manage multiple projects simultaneously.

+ Excellent communication and interpersonal skills.

+ Proficiency in Microsoft Office and familiarity with event registration or project management tools.

+ Willingness to travel (up to ~1520%).

+ Experience supporting commercial, medical or scientific congresses.

+ Familiarity with compliance requirements related to HCP events.

+ CMP or progress toward event related certification a plus.

The presently-anticipated base compensation pay range for this position is $73,000 to $89,500. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan. Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage;

life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time.

The compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. If hired, employee will be in an at-will position and the Company…