Legal Practice Assistant, Bergen

We are seeking a highly organized and detail-oriented Legal Practice Assistant for ourlong-term client, a prominent law firm offering legal services to businesses of all sizes and individuals across the United States in various practice areas.

This role provides high-level administrative and practice support to attorneys across multiple legal disciplines, ensuring seamless document management, scheduling, client communication, and billing processes. The Legal Practice Assistant serves as a key partner in maintaining efficiency, accuracy, and professionalism within a fast-paced legal environment.

The successful candidate will bring strong technical proficiency, excellent communication skills, and a client-service mindset.

• Provide comprehensive administrative support to attorneys in various practice areas, including drafting, formatting, proofreading, and editing legal documents, correspondence, and reports.
• Manage calendars, schedule meetings, depositions, court appearances, client calls, and travel arrangements.
• Assist with attorney time entry and billing using In Tapp and other firm-approved systems.
• Open, organize, and maintain both electronic and physical files using iManage or similar document management systems.
• Oversee secure document management, storage, and retrieval processes.
• Coordinate the filing and service of legal documents with courts, agencies, and registries.
• Serve as a professional and confidential point of contact for clients, handling routine communications.
• Track deadlines and ensure timely filing and delivery of all case-related materials.
• Support conflict checks, client intake, and engagement letter processes using internal systems.
• Collaborate with paralegals, assistants, and other team members to ensure efficient workflow.

• At least 3 years of experience as a Legal Assistant, Legal Practice Assistant, or Legal Secretary in a law firm or corporate legal department.
• Experience supporting attorneys in one or more of the following practice areas:
  Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, or Trusts & Estates.
• Strong proficiency in the Microsoft Office Suite
  , including:
  • Outlook (calendar and email management)
  • Word (advanced formatting and editing)
  • Excel (basic formulas, tables, and tracking)
  • PowerPoint (preferred, but not required)
• Hands‑on experience with In Tapp (timekeeping and new business intake).
• Experience using iManage or another Document Management System (DMS) for organizing and retrieving legal files.
• Excellent organizational and multitasking skills with the ability to manage competing deadlines.
• Strong written and verbal communication skills, with professionalism in interactions with attorneys, clients, and colleagues.
• Ability to work independently while also contributing in a team environment.

• Prior experience in a mid- to large‑sized law firm or professional services firm.
• Familiarity with billing platforms such as Aderant
  , Elite
  , or similar.
• Understanding of federal and state court filing rules and systems.
• Knowledge of complex document production, versioning, and redlining processes.
• Ability to adapt to multiple attorney work styles and support across disciplines.

• On‑site role based in a professional office setting in northern New Jersey
  .
• Standard business hours (Monday–Friday), with occasional overtime required to meet deadlines.

• Competitive salary range: $80,000 to $115,000
  , commensurate with experience.
• Comprehensive benefits program offered.

We are committed to (and celebrate) diversity, equity, and inclusion.