Purchasing Manager

Overview

The Procurement Purchasing Manager leads the purchasing operations team and is accountable for execution quality, policy compliance, and effectiveness of internal controls across purchasing activities. This role establishes and governs operational negotiation frameworks, approves higher‑complexity purchasing negotiations within Delegation of Authority (DOA), and ensures outcomes are documented and standardized. The manager drives process standardization, training, and digital enablement to improve cycle times, reduce rework, and strengthen compliance while demonstrating the company’s values of innovation, collaboration, quality, and accountability.

• Lead, develop, and manage Associate Managers, Senior Specialists, and Specialists; provide clear expectations, ongoing coaching, and timely feedback.
• Conduct performance reviews, succession planning, and skills development in line with operational needs.
• Manage capacity planning, workload balancing, and peak‑load strategies to maintain service commitments and continuity.
• Establish daily/weekly operating rhythms (huddles, tiered escalation, issue logs) that promote transparency and timely decision‑making.
• Owner of purchasing dashboards and KPIs (cycle time, accuracy, backlog, exception rates, compliance); review performance and implement corrective and preventive actions (CAPA).
• Balance speed, cost, and compliance when reviewing exceptions and approvals; maintain transparent documentation and audit trails.
• Communicate performance results, risks, and resource needs to leadership; present recovery plans with owners, milestones, and outcomes.
• Approve or directly lead negotiations within DOA and standard terms, including volume‑based price breaks, delivery commitments, expedite frameworks, credit/return/rebate programs, and invoice/pricing dispute settlements.
• Ensure negotiated outcomes are measurable, recorded in the ERP/contract repositories, and incorporated into standard negotiation playbooks; conduct quarterly refreshes based on results.
• Ensure ERP accuracy, purchasing controls, and segregation of duties; perform periodic controls testing and coordinate remediation.
• Maintain SOPs, desk‑level procedures, and evidence packs to support internal and external audits.
• Monitor and resolve control exceptions (e.g., unmatched POs/invoices, late approvals, unauthorized vendors) and track to closure.
• Standardize purchasing processes, SOPs, templates, and documentation; drive adherence and version control.
• Maintain a role‑based training curriculum (onboarding, refreshers, control updates, system enhancements).
• Sponsor continuous improvement projects and targeted automation (e.g., data validations, auto‑fills, scheduled reporting, exception alerts).
• Govern data quality for purchasing master data (vendors, catalogs, order parameters) to reduce rework and cycle time.
• Partner with Finance, AP, IT, and Operations to fix systemic defects, streamline handoffs, and enhance end‑to‑end workflows.
• Govern catalog strategy: standard descriptions, approved alternates, reorder practices, and parameter settings to ensure accuracy and ease of use.
• Align purchasing execution with demand forecasts, supply constraints, quality requirements, and operational priorities.

• Bachelor’s degree required; master’s preferred.
• 7–10 years in purchasing/supply chain operations with people leadership experience.
• Strong operational negotiation acumen (volume breaks, expedites, credits/returns, dispute settlements).
• Expertise with ERP procurement workflows (Oracle preferred), internal controls, and analytics tools (Excel/BI).
• Demonstrated success in process standardization, continuous improvement, and team development.
• Effective communicator with the ability to prioritize, make sound tradeoffs, and drive cross‑functional alignment.

Pay Range: $ - $ USD. Pay determination considers role, level, location, skills, experience, and education. Base pay may be supplemented by bonus, commission, equity, or other variable compensation.

Eligible for Company‑sponsored programs including: medical, dental, vision, life insurance, short‑ and long‑term disability, business accident…