Assistant Director, Project and Real Estate Transactions

Overview

Housing and Real Estate Services (HRES) is a business unit within the University Services organization. University Services focuses on providing high quality, integrated services to the University community. The departments of Campus Dining;
Campus Support Services (AV Services, Performing Arts Services, Venue Services);
Conference and Event Services;
Housing and Real Estate Services;
Print, Mail, and Trademark Licensing Services;
The Service Point (integrated customer service center);
Transportation and Parking Services, and University Services. Administration (which includes Business Services, Communications, Finance, Information Technology, and Talent and Organizational Development) are housed within University Services.

HRES is led by the Executive Director of Housing who is responsible for housing undergraduate and graduate students and operations and the Director of Housing Real Estate Services who is responsible for the administration of all faculty and staff programming. The scale of housing operations at Princeton is unique and diverse with approximately 5,700 dormitory beds for undergraduate and graduate students on campus, and 1,800 housing units, within the University’s rental and apartment program, which are available to faculty, staff and graduate students.

The University also offers approximately 130 single family homes in close proximity to campus, and which are available for purchase by eligible employees.

In concert with its commitment to academic excellence, Princeton University has long been dedicated to providing a wide range of housing options, not only for undergraduate and graduate students, but for faculty and staff as well. To this end, the University owns and manages a diverse portfolio of residential properties. Housing and Real Estate Services (HRES) is responsible for the management and oversight of the University’s housing portfolio.

The Assistant Director will oversee a shared direct report with another Assistant Director.

The scale of Faculty and Staff Housing at Princeton is robust and diverse and includes approximately 500 units of rental housing, short-term and furnished housing options, and approximately 130 units of property, in close proximity to campus, which are available for purchase by eligible employees. There are an additional seven residences, supporting the Head of College role, that are managed by HRES.

Housing and Real Estate Services is seeking an Assistant Director to collaborate with the construction, development, and transaction teams in the renovation and development of housing projects for rental and sale. Reporting to the Director of Housing Real Estate Services (Director), the incumbent will also support various research and analytical projects for the organization. This position is also a representative of University Services Leadership Team and supports the mission and principles focusing on service excellence, efficiency and effectiveness, and team and people.

For full consideration, a cover letter is required. A full job description will be furnished prior to interview.

Support the Director by managing construction project activities and real estate services for all faculty and staff housing programs including but not limited to partnering with the Facilities Operations project manager, participating in the sourcing and selecting of project architects and contractors, competitive bid processes, project site coordination, project close-out, and neighbor and community relations.

Respond to inquiries, troubleshoot, and provide information regarding status on all projects. Manage selected projects on behalf of Housing and Real Estate Services and provide effective and timely communications with University partners, staff, residents and vendors during construction.

Partner with the Assistant Director of Capital Planning within University Services Finance to track project costs to ensure compliance with project budget, the reported economic outcome and the real estate capital plan.

Partner with the Assistant Director of Capital Planning and the University Services Finance team to develop forecasting, create budgets, pro-formas and economic analysis for projects. Develop recommendations for senior administration. Monitor cost and performance projections.

Track project status and provide reports to the Director of Housing Real Estate Services, outlining project schedule, progress, risks, issues, and other relevant information.

Take necessary coordination and administrative actions to ensure the project schedule aligns with assigned housing and is appropriately prepared for occupancy on a set schedule.

Establish a selection of standard finishes options for renovation projects and maintain standards to align with current housing trends and styles.

Create and supervise a timeline of important dates during the real estate transaction; ensure maintenance of physical and online files and provide a consistent,…