Secretary to Principal; Mattei MS

Secretary to Principal (26-27) Mattei MS

Princeton Independent School District, Mattei Middle School – Princeton, Texas

Starting Date: Immediately

Job Title: Secretary to Principal

Reports to: Principal

Dept./School: Assigned Campus

Ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

Proficient keyboarding and file maintenance skills; ability to use software to develop spreadsheets, databases, and word processing; maintain accurate and auditable records; knowledge of basic accounting principles; follow verbal and written instructions; perform a variety of tasks with changing assignments on short notice; effective organizational, communication, and interpersonal skills.

Experience: ___ years secretarial experience

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements; prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers; monitor and process time records including leave requests and reports; compile information and submit to central office according to established procedures and deadlines.
• Maintain a school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required; maintain student records according to established procedures.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for the principal.

• Prepare and make cash deposits for activity account(s); responsible for maintenance of activity check register(s) and ledger(s); assist with campus budget preparation and maintain accurate records of expenditures; prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Monitor the work of campus secretaries and clerical aides.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

• Citizenship, residency or work visa required.

Full‑Time

• Jackie Hendricks
• 804 Mabel Ave
• Princeton, Texas 75407
• Phone: (469) 952‑5400
• Email: