Secretary; Smith ES

Secretary (26-27) Smith ES

Smith Elementary – Princeton, Texas

Job : 5815883

Final date to receive applications: Posted until filled

Posted: Jul 06, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Title: Secretary

Reports To: Department Director Assigned

Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

• High school diploma or GED
• Proficient in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and perform word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or department
• Ability to multitask numerous complex administrative activities
• Basic math skills
• Effective communication and interpersonal skills
• Years of secretarial experience: ____

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

None.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

• Citizenship, residency or work visa required