Technical Office Assistant

Are you a detail-oriented professional with a passion for process discipline, project coordination, and technical team support? Thompson & Litton, an established multi-disciplined firm, has an immediate opening for a Technical Office Assistant (TOA).

This is not a clerical or receptionist role. The TOA is directly embedded within our project delivery teams, playing a vital operational role in keeping engineering and architectural projects organized, compliant, and moving forward smoothly from initial kickoff to construction closeout.

As a key member of the project delivery team, you will support Project Managers (PMs), design professionals, and Construction Contract Administration (CCA) staff. You will:

• Lead Project Setup & Coordination: Assist PMs with project initiation tasks, including directory creation, setting up project numbers, tracking agreements, and helping generate Owner/Contractor (AIA and EJCDC) Agreements.
• Manage Document Control: Maintain complete, organized project files according to firm standards. Prepare, log, track, and archive contracts, amendments, meeting minutes, submittals, RFIs, pay applications, and change orders.
• Support Construction Administration (CCA): Provide critical administrative support during construction—ensuring RFIs, submittals, and field documentation are properly prepared, logged, distributed to team members, and tracked to resolution.
• Assemble Specifications & Deliverables: Assist with the preparation, quality control, organization, and assembly of project manuals, specification books, and bidding/procurement documents.
• Maintain Process Standards: Reinforce firm-wide operational procedures, flag missing documentation or process gaps, and collaborate with TOAs across regional offices to balance workload and maintain consistency.

• Experience &
  
  Education:
  
  High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred); prior experience supporting technical, architectural, engineering, or construction staff is highly advantageous.
• Software & Industry Tools: Proficiency in Microsoft Office (Word, Excel, Outlook). Familiarity with project platforms and industry contract/spec tools such as Procore, Spec Link, AIA, or EJCDC contracts is a strong plus.
• Key
  
  Competencies:
  
  Exceptional organizational skills, laser focus on detail and accuracy, and the ability to manage competing priorities across multiple active projects.
• Communication:Strong written and verbal communication skills, with a collaborative, proactive approach to problem-solving.

Joining our team means becoming part of a forward-thinking organization committed to providing an environment where our employees can thrive.

• Flexible Working Environment: We prioritize work-life balance and offer a remote-hybrid opportunity that combines hands-on regional office collaboration with the flexibility of working remotely.
• Tailored Career Development: We invest in your growth, providing opportunities to deepen your knowledge of project management, construction administration, and technical operations.
• Innovative Work Environment: We foster a culture of innovation and collaboration, where ideas are valued and proactive contributions are encouraged.
• Professional Growth: We offer continuous learning, internal cross-training, and professional advancement within our firm-wide project support team.
• Competitive Compensation: We offer a competitive salary and comprehensive benefits package, including an Employee Stock Ownership Plan (ESOP), to reward your dedication.