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Executive Administrative Assistant to CEO - Princeton, NJ
Job in
Princeton, Mercer County, West Virginia, 24740, USA
Listed on 2026-10-06
Listing for:
STI
Full Time
position Listed on 2026-10-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Provide comprehensive administrative and executive support to the CEO including:
- Develop and maintain systems and processes to keep CEO organized including follow-up on past client calls/meeting and maintaining client tracking list of interaction history, with follow up dates to nurture relationship and ensure timely deliverables
- Coordinate and prioritize tasks, follow-ups, and projects for the CEO, ensuring that deadlines are met
- Draft, prepare and send correspondence on behalf of CEO
- Act as a point of contact between the CEO and internal/external stakeholders
- Attend and participate in internal meetings as needed taking detailed notes, and ensuring CEO is aware of action items/due dates
- Manage and initiate professional and personal thank you correspondence and gifting for all occasions
- Coordinate offsite events/meetings including managing attendees, logistics, materials, follow-ups and action tracking
- Handle ad-hoc tasks, special projects and research as assigned by the CEO
- Handle personal tasks/errands/bookings as necessary to maximize the CEO's time
- Oversee daily office operations
- Maintain supplies and food/drink
- Interact with building management to ensure office is organized, properly equipped and safe
- Organize/manage customer visits
- 20+ years experience as an Executive Assistant at CEO level or similar administrative role
- Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational and time management skills with the ability to multitask effectively
- Excellent written and verbal communication skills
- Ability to interact, communicate, and build positive relationships with others at all levels across the globe
- Ability to maintain a high degree of confidentiality, discretion and professionalism
- Ability to work independently to plan, coordinate and organize projects
- Ability to multi task and prioritize in a constantly changing environment
- Strong problem-solving and decision-making capabilities
- Flexibility and willingness to handle both strategic and routine tasks
- Ability to work off shift/overtime as required to support an extremely busy CEO
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