Real Estate Executive Assistant

The Olson Yoon Group Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Operations Manager to support Emily and Me. We are proud to be two of the top-performing real estate agents not just in our company, but in the entire state. Because we are each on track to sell between 60 and 70 homes this year—representing around $30 million in sales volume individually (a combined $60 million in volume)—this role is central to maintaining the efficiency, responsiveness, and professionalism of the Olson Yoon Group.

The ideal candidate thrives in a high-performance, fast-paced environment, anticipates needs before they arise, and is comfortable managing multiple priorities with precision. You will play a critical role in client communication, transaction coordination, document preparation, and event planning while helping streamline our day-to-day operations so we can keep scaling.

Transaction Coordination & Document Management

• Prepare, review, and manage key real estate documents including purchase agreements (offers), counteroffers, amendments, and listing agreements.

Client Communication & Follow‑Up

• Serve as a primary point of contact for client communication when agents are unavailable.
• Conduct consistent follow‑up with active buyers and sellers, leads, prospects, and past clients for database nurturing.
• Schedule and confirm appointments, showings, and meetings as needed.
• Provide exceptional client service by ensuring timely responses, clear communication, and smooth relationship continuity.
• Assist in onboarding new clients.

Administrative & Operational Support

• Maintain and update CRM systems with accurate client and transaction data.
• Monitor email inboxes and prioritize critical communications.
• Track performance metrics and assist with reporting and accountability regarding our pipeline, closings, and lead conversion.

Event Planning & Client Engagement

• Plan and execute our bi-annual client appreciation events.
• Assist with additional client engagement initiatives such as holiday gifts, pop‑by visits, and community events.
• Help maintain and grow the team’s brand presence through thoughtful, memorable client experiences.

Marketing & Listing Support

• Assist with social media scheduling and basic content posting.
• Ensure property listings are accurate and updated across all platforms.
• Help manage online reviews and overall reputation management.

Process Improvement & Team Efficiency

• Identify opportunities to improve operational workflows and systems.
• Create and refine document templates.
• Support the agents in scaling the business through organization and consistency.

• Previous experience in real estate, transaction coordination, or high-level administrative support is preferred.
• Strong understanding of real estate contracts and processes (or a high willingness to learn quickly).
• Exceptional organizational and time management skills with high attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast‑paced environment.
• Tech‑savvy with the ability to learn and implement new systems quickly.

• Proactive Mindset: Anticipates needs and takes initiative without being asked.
• Reliability: Consistently meets deadlines and follows through on commitments.
• Confidentiality: Handles sensitive client and business information with the utmost discretion.
• Adaptability: Thrives in a dynamic, ever-changing real estate environment.
• Client‑First Attitude: Prioritizes exceptional service and long‑term relationship building.

• Transactions run smoothly from contract to close with minimal oversight.
• Clients feel consistently supported, valued, and well‑informed.
• Agents are completely freed up to focus on high‑value activities like sales, negotiations, and networking.
• Events are executed seamlessly and actively strengthen client relationships.
• Internal systems and processes become measurably more efficient over time.

You’ll be working alongside two driven, high-performing agents who value efficiency, excellence, and the ultimate client experience. This is a W‑2 employee position that includes full benefits
. It offers a rare opportunity to be deeply involved in a highly successful, top‑producing real estate operation while developing valuable industry skills and growing your career alongside our team.