Administrative Assistant – Learning, Achievement and Innovation

Administrative Assistant – Learning, Achievement & Innovation

DEPARTMENT: Learning, Achievement & Innovation

REPORTS TO: Executive Director of Academic Services

FLSA: Non-Exempt

START DATE: July 1, 2026

HOURS/DAY: 8

RATE OF PAY: $26.02 - $30.63 per hour, Category D (2025-26 rate)

Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement.

Provides organizational support and clerical assistance within the office of Learning, Achievement, and Innovation to ensure efficient daily operations. Serves as a central department resource to support district-wide educational initiatives and streamlined communication.

Manage the daily operations and administrative workflows of the office of Learning, Achievement, and Innovation to ensure a professional and efficient environment.

Collect, prepare, and submit complex data for mandated Federal and State reporting.

Monitor curriculum, professional development, and testing budgets to ensure alignment with fiscal targets.

Coordinate cost proposals, process purchase orders, and maintain records of orders and inventories for district curriculum.

Serve as a central district resource person for curriculum inquiries and provide logistical support to staff regarding instructions and directives for district-wide initiatives.

Act as the primary contact person, registrar, and record-keeper for home school families within the district.

Maintain and regularly update the district curriculum and home school websites.

Coordinate comprehensive travel arrangements, conference registrations, transportation, lodging, itineraries, and travel vouchers for district staff.

Prepare professional presentations and instructional materials using various software systems.

Manage committee rosters, distribute official communications, and serve as the recording secretary for the continuing education committee.

Assist in the planning, logistics, and delivery of on-site staff trainings and webinars.

Maintain strict confidentiality of all sensitive, private, or proprietary student, staff, and district data in accordance with district policies and legal mandates.

Perform other duties and responsibilities as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Bachelor's degree in related field preferred. High school diploma or GED and training and/or experience as a secretary required.

Experience with or understanding the importance of confidentiality within the workings of a large complex organization.

• N/A

Proficiency with software data management, databases, and word processing.

Knowledge of applicable data privacy laws and/or experience handling confidential student or organization information.

Clear and professional written and verbal communication skills with supervisors, coworkers, and the public.

Strong interpersonal skills and work ethic.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Mobility to work in an office setting, use standard office equipment, and stamina to sit for extended periods while performing data entry and organizational tasks; strength to lift and carry files, binders, curriculum materials, or office supplies up to 20 pounds; vision to read printed materials, computer screens, and data reports; and hearing and speech to communicate effectively in person, over the telephone, and in meetings with staff, committees, and home school families.

Work will be completed in an office environment.