Administrative Assistant to Operational Services

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Openings as of 7/30/2026

Administrative Assistant to Operational Services

• Date Posted: 7/21/2026
• Location:
  
  District Services Center
• Date Available:
  
  10/05/2026
• Closing Date: 08/04/2026

Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement.

Provides essential organizational support and specialized administrative assistance within the Operational Services department to ensure safe, efficient daily district transportation services and smooth department operations.

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Oversees daily district transportation operations, serving as a key operational link between parents, district staff, school administrators, and third-party bus contract providers.
• Communicates, interprets, and enforces transportation policies, guidelines, and safety procedures across all district stakeholders.
• Manages and updates student transportation software programs, routing systems, and district administrative databases.
• Manages and facilitates field trip and activity transportation requests, ensuring proper scheduling, driver allocation, and operational coverage.
• Receives, logs, investigates, and responds to busing concerns from parents and staff, bringing issues to resolution efficiently and professionally.
• Analyzes route efficiency and safety and makes actionable recommendations regarding route adjustments and stop modifications.
• Assists along with SPED Admin and serves as administrative liaison between the transportation providers to coordinate specialized student accommodations.
• Facilitates crisis response and emergency communications during transportation emergencies, weather events, or unexpected route disruptions.
• Administers, tracks, and logs mandatory State Department of Transportation (Use the "Apply for this Job" box below). and compliance records for Type III district drivers.
• Processes and verifies accuracy of operations department invoices, budget amendments, vendor billing, approve supply orders for custodial and department purchase orders, including uniforms and transportation billing, for timely payment processing.
• Processes reimbursements to eligible families in accordance with the Non-Public School Transportation contract and district guidelines.
• Compiles and submits official transportation reports required by State mandates and funding entities.
• Assists with badge management software, issuing, updating, and maintaining staff security badges across the district.
• Attends monthly bus safety meetings, department trainings, and administrative meetings to record action items and provide logistical support.
• Maintains strict confidentiality of sensitive student, family, personnel, and operational data in accordance with district policies and State/Federal law.
• Promotes teamwork, exceptional customer service, and a positive image of the district through professional interaction with staff, families, and community members.
• Performs other duties and responsibilities as assigned.

High School Diploma/GED;

Three (3) years of secretarial or administrative support experience;

OR an equivalent combination of education, training and experience.

• May require Notary Public.

District policies, administrative protocols, and operational workflows.

Applicable State and Federal rules, regulations, and safety standards governing public education and student transportation.

Proficiency with software data management, specialized routing databases, and word processing applications (including Microsoft Office Suite and Google Workspace).

Knowledge of confidentiality requirements, data privacy protocols (FERPA/MN Data Practices), and secure records retention.

Principles of customer service standards, de-escalation, and conflict resolution protocols.

Excellent written, verbal, and interpersonal communication skills with a strong professional work ethic.

Strong organizational skills with the proven ability to manage multiple tasks, high-volume inquiries, and competing operational priorities simultaneously.

Ability to research, compile, analyze, and summarize statistical data to prepare…