Administrative Assistant - Special Education

Administrative Assistant
- Student Support Services

Begins on August 26, 2026 4 Hours per Day 172 Days per Year Starting Salary $21.82 per Hour
- Category A of the Administrative Assistant Federation Bargaining Unit

Title:

Administrative Assistant

Special Education

Qualifications:

• Bachelor's degree in related field and training and/or experience as an administrative assistant preferred. High school diploma or equivalent required.
• Proficiency with software data management, databases, and word processing.
• Working knowledge of basic office procedures, of equipment operation and of organizational methods.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and work ethic.
• Experience with or understanding the importance of confidentiality within the workings of a large complex organization.

Reports To:

Assistant Director of Special Education

Job Goal:
To provide organizational support and clerical assistance to the Special Education Department and other designated staff.

Performance Responsibilities:

• Provides administrative support services for the Special Education department and designated staff.
• Provides a welcoming atmosphere, information and assistance to staff, parents and students.
• Provide support to ensure that the Special Education Department complies with State mandated regulations.
• Create and maintain current student files in multiple software programs.
• Maintain current department timelines for student IEP's and evaluations.
• Facilitate student enrollment changes in the software system(s) and communicate specific instructions to the building secretary.
• Organize, maintain and distribute paper files for Special Education students.
• Provide authorized information to organizations needing student profiles.
• Coordinate student transportation.
• Compile and report data for the purposes of State funding and District planning.
• Schedule, distribute and file agendas and meeting minutes for meetings.
• Schedule meetings with staff and parents.
• Order and distribute Special Education materials, supplies and office equipment.
• Process invoices and monitor budgets.
• Assist in building emergency procedures.
• Perform other duties and responsibilities as assigned.

Terms of Employment:
As per the administrative assistants' collective bargaining agreement.