Scheduling Coordinator - Playworks

As a Scheduling Coordinator at Playworks, you’re the behind-the-scenes magic that keeps everything running smoothly. From balancing classroom ratios to coordinating PTO and planning team time, you ensure every classroom is set up for success, every single day. You’ll partner closely with leadership and teachers to create thoughtful, effective schedules that support both our team and our youngest learners. Whether you’re organizing transitions, coordinating meetings, or pivoting quickly when plans change, your work keeps our programs flowing and our classrooms thriving.

Enjoy weekly pay, on-site clinics, and health benefits. Whatever your career goals may be, let SMSC help you get there!

The Scheduling Coordinator manages all schedules within Playworks, coordination of PTO requests, and assuring teacher to student ratios are met, schedules teaching team meetings with leaders, training & reflective practice time. Coordinate meetings and ensure all necessary parties are invited and prepared. Works closely with Playworks leadership team to assure daily responsibilities are met within each classroom.

• Creates effective classroom schedules to verify there is enough child to staff ratios for high quality early childhood programming.
• Creating classroom schedules to cover staff PTO requests, verifying that there is always a qualified teacher in the classrooms.
• Schedules teaching team meetings with leaders, training, meetings & reflective practice time.
• Creates each classroom student list to show how many students are enrolled in each class.
• Receives developmentally appropriate input from the teachers to determine who can move up to another classroom to get someone from the waiting list into a classroom.
• Completes transition classroom student list to help prepare teachers.
• Coordinate meetings and ensure all necessary parties are invited and prepared.
• Monitor and adjust schedules as needed to accommodate changes or unexpected events.
• Communicate schedule changes to relevant parties in a timely manner.
• Provide administrative support as needed to ensure efficient and effective scheduling processes.
• Other duties as needed to help the overall success of Playworks.

• Bachelor's degree or above in a related field.
• Minimum of two years of experience in a similar role.
• Experience working in early childhood program.
• Strong organizational and time-management skills.
• Capability to manage competing priorities and handle a fast-paced work environment.
• Excellent communication skills, both written and verbal.
• Good interpersonal skills with the ability to build strong relationships.
• Attention to detail and a high level of accuracy.
• This position is subject to testing for drugs (THC included) & alcohol in accordance with the Federal Department of Transportation.
• Ability to move in a variety of motions including bending, squatting, crawling, kneeling, twisting, pulling, and/ or pushing.
• Capacity to handle and lift up to 50 lbs. as needed.
• Has the physical abilities to perform the required job duties with or without accommodations, including on feet 80% of time.

Enjoy competitive weekly pay, outstanding benefits and advancement opportunities. Generous benefits include medical, dental, life and disability insurance, onsite medical clinics and pharmacy, 401(k) retirement plan, paid time off, wellness programs and more. Plus, take advantage of perks like discounts on childcare, fuel, bus passes and fitness membership, free uniforms, free uniform cleaning and tuition reimbursement.

The Shakopee Mdewakanton Sioux Community contributes both time and financial resources across the region, state, and country. The SMSC has donated more than $400 million to organizations and causes, provided $500 million in economic development loans to other tribes, and contributed millions more to support regional governments and infrastructure. The SMSC's Native Green initiative annually diverts hundreds of tons of waste from landfills, has implemented compostable containers throughout our properties, and restored hundreds of acres of prairie land.

Team members are eligible to participate in SMSC Gives, a community outreach initiative that organizes various opportunities in the local community. To empower its team members to take part in the Dakota tradition of giving, the SMSC provides paid hours to team members to volunteer rn more

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.