Asst Principal & Counselor Secretary - Walnut Grove HS Job Prosper area,Texas USA,Administrative/Clerical

Position: Asst Principal & Counselor Secretary - Walnut Grove HS (2026-2027)

Job Details

Job

Final date to receive applications:
Posted until filled

Posted:
Apr 29, 2026 5:00 AM (UTC)

Starting Date:
Jul 13, 2026

Job Description

Minimum Salary
: $33,633 / Days: 205

Primary Purpose
:
Ensure efficient operation of the school administrative office, provide clerical services for the school’s administrative staff, and support the school counseling office and professional staff. Maintain current and accurate confidential student records.

Education / Certification
:
High school diploma or GED

Special Knowledge / Skills
:

Proficient keyboarding and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, and word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Knowledge of general office procedures
Ability to follow verbal and written instructions
Ability to perform a variety of tasks, often changing assignments at short notice with some direction

Experience
:
One to three years of secretarial experience, preferably in a public education environment.

Major Responsibilities and Duties

Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, reports, purchase orders, and payment authorizations following district standards and requirements.

Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.

Provide general clerical support including word processing, data entry, filing, and file maintenance.

Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.

Process changes and adjustments to student schedules.

Maintain complete and accurate student records including test scores and final grades on permanent records.

Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

Schedule meetings and appointments and maintain the calendar for the assistant principal.

Assist students, teachers, and parents as needed.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

Perform routine bookkeeping tasks, including simple arithmetic operations to maintain campus budget records.

Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Assist with coordination of meetings and campus activities.

Assist with campus budget preparation.

Maintain inventory of fixed assets, equipment, and supplies.

Other

Sort, distribute, or deliver mail and other documents.

Maintain confidentiality.

Receive, distribute, and ensure the security and confidentiality of testing materials.

Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.

Follow district safety protocols and emergency procedures.

Supervisory Responsibilities
:
None

Tools / Equipment Used
:
Standard office equipment including personal computer and peripherals, copier, fax machine, and calculator.

Posture
:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion
:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Lifting
:
Occasional light lifting and carrying (less than 15 pounds).

Environment
:
May work prolonged or irregular hours.

Mental Demands
:
Work with frequent interruptions; maintain emotional control under stress.

Position Type:
Full-Time

Job Requirements

Citizenship, residency or work visa required

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