Administrative Assistant to Events & Programs - Events & Programs Job Prosper area,Texas USA,Administrative/Clerical

Position: Administrative Assistant to Events & Programs - Events & Programs (2026-2027)

Administrative Assistant to Events & Programs - Events & Programs )

Job : 5709012

Final date to receive applications: Posted until filled

Posted: May 12, 2026 5:00 AM (UTC)

Starting Date: Jul 6, 2026

Job Details

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

Proficient skills in keyboarding, word processing, and file maintenance, including personal computer and software use with emphasis on spreadsheets and word documents
Effective communication and interpersonal skills
Organizational skills
Detail oriented
Ability to handle private, confidential, and sensitive information
Ability to compile and interpret data and create reports as needed
Understanding of and commitment to customer care principles

Experience: Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.

Compile pertinent data as needed when preparing various state and local reports.

Maintain physical and computerized departmental files.

Maintain student records as needed.

Accounting

Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.

Assist with the preparation of purchase orders and payment authorizations.

Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.

Other

Answer incoming calls, take reliable messages, and route to appropriate staff.

Maintain a schedule of appointments and make travel arrangements for department staff.

Receive, sort, and distribute mail and other documents to department staff.

Maintain confidentiality of information.

Other duties as assigned.

Conduct responsibilities in accordance with customer care principles.

Supervisory Responsibilities: None.

Equipment Used: Personal computer, printer, calculator, copier, and fax machine.

Working Conditions

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

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