Administrative Assistant to Fine Arts Department - Administration

Administrative Assistant to Fine Arts Department - Administration )

Job : 5691636

Final date to receive applications: Posted until filled

Posted: May 05, 2026 5:00 AM (UTC)

Starting Date: Jul 6, 2026

Minimum Salary: $44,164/Days: 224

Primary

Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Qualifications:

• Education/Certification:
  
  High school diploma or GED
• Special Knowledge/
  
  Skills:
  
  Proficient skills in keyboarding, word processing, and file maintenance, including personal computer and software use with emphasis on spreadsheets and word documents
• Effective communication and interpersonal skills
• Organizational skills
• Detail oriented
• Ability to handle private, confidential, and sensitive information
• Ability to compile and interpret data and create reports as needed
• Understanding of and commitment to customer care principles
• Experience:
  
  Three years secretarial experience, preferably in a public education environment

Major

Responsibilities and Duties:

• Records, Reports, and Correspondence
  • Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
  • Compile pertinent data as needed when preparing various state and local reports.
  • Maintain physical and computerized departmental files.
  • Maintain student records as needed.
• Accounting
  • Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
  • Assist with the preparation of purchase orders and payment authorizations.
  • Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
• Other
  • Answer incoming calls, take reliable messages, and route to appropriate staff.
  • Maintain a schedule of appointments and make travel arrangements for department staff.
  • Receive, sort, and distribute mail and other documents to department staff.
  • Maintain confidentiality of information.
  • Other duties as assigned.
  • Conduct responsibilities in accordance with customer care principles.

Supervisory Responsibilities: None.

Equipment Used: Personal computer, printer, calculator, copier, and fax machine.

Working Conditions:

• Tools/Equipment Used:
  Standard office equipment including personal computer and peripherals
• Posture:
  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion:
  Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting:
  Occasional light lifting and carrying (less than 15 pounds)
• Environment:
  May work prolonged or irregular hours; occasional district wide travel
• Mental Demands:
  Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time