Executive Assistant to HR Department - Human Resources

Executive Assistant to HR Department - Human Resources )

Starting Date: Immediately

Minimum Salary: $55,971 per Day

Primary

Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Education / Certification: High school diploma or GED

Experience: Three years secretarial experience, preferably in a public education environment

• Proficient skills in keyboarding, word processing, and file maintenance, including personal computer and software use with emphasis on spreadsheets and word documents
• Effective communication and interpersonal skills
• Attention to detail and organization skills
• Ability to handle private, confidential, and sensitive information
• Ability to compile and interpret data and create reports as needed
• Understanding of and commitment to customer care principles

• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Maintain student records as needed.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Other duties as assigned.
• Conduct responsibilities in accordance with customer care principles.

Supervisory Responsibilities: None.

Equipment Used: Personal computer, printer, calculator, copier, fax machine.

Tools / Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work prolonged or irregular hours; occasional district wide travel.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

Position Type: Full-Time

• Citizenship, residency or work visa required