Accounts Payable & Receivable Specialist

Accounts Payable & Receivable Specialist

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Accounting/Finance

Position Summary

The Accounts Payable & Receivable Specialist is responsible for managing the company's accounts payable and accounts receivable processes. This position ensures accurate and timely processing of invoices, payments, and collections while maintaining strong financial records and supporting the accounting department with daily financial operations.

Key Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices for payment.
• Ensure invoices are properly coded and approved prior to payment.
• Prepare and process check runs, ACH payments, and wire transfers.
• Maintain vendor records and resolve discrepancies or billing issues.
• Reconcile vendor statements and investigate outstanding balances.
• Ensure timely payments to vendors in accordance with company policies.

Accounts Receivable

• Generate and distribute customer invoices.
• Post customer payments including checks, ACH, and credit card transactions.
• Monitor accounts for overdue payments and follow-up with customers regarding outstanding balances.
• Reconcile customer accounts and resolve payment discrepancies.
• Maintain accurate customer billing records.

Accounting Support

• Assist with month-end closing activities.
• Maintain accurate financial documentation and filing systems.
• Prepare reports related to AR/AP aging and payment activity.
• Support audits by providing requested financial documentation.
• Collaborate with other departments to resolve billing or payment issues.

Position Requirements

• Associate’s degree in accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable, accounts receivable, or general accounting.
• Proficiency in Microsoft Office Suite.
• Prior experience with Syspro MRP system is a plus.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to maintain confidentiality with financial information.
• Strong communication and problem-solving skills.