Supplier Accounts Specialist

SUMMARY

Under general supervision and according to established policies and procedures, process check requests and invoices for payment. Prepare and maintain related records and reports to ensure accurate monthly expenses for general accounting month‑end closing. Brown University Health employees are expected to role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide everyday actions with patients, customers and one another.

All employees are expected to demonstrate the core Success Factors which describe how we work together and how we get things done:
Instill Trust and Value Differences, Patient and Community Focus, and Collaborate.

• Process invoices for goods, services, employee expense reimbursement and similar items for payment.
• Match invoices to appropriate supporting documents, verify the match of quantities and accuracy of pricing, and ensure authorizing signatures are present noting dates to maximize available purchase discounts.
• Investigate and reconcile discrepancies or missing data.
• Code taxable and non‑taxable disbursements to complete required forms in accordance with IRS regulations.
• Ensure proper account distribution to cost center and object code by comparing invoice descriptions with the general ledger chart of accounts when necessary.
• Review vendor master file listing to ensure payment is generated to the correct remittance address; assign, adjust or delete vendor master file entries accordingly.
• Communicate with vendors, purchasing, receiving, and other affiliate departments to resolve unpaid invoices and credit holds, ensuring timely delivery of all ordered supplies and goods.
• Process department requests for checks, ensuring authorized signatures and supporting documents are present.
• Assign vendor numbers and prepare appropriate supporting documents to be mailed with checks.
• Prepare and maintain related records and reports.
• Maintain established Brown University Health policies, procedures, objectives, quality assurance, safety, environmental and infection control standards.
• Perform other related duties as required.

• Basic Knowledge
  :
  High school diploma or equivalent. Knowledge of general office systems and accounting procedures such as gained through completion of introductory accounting, bookkeeping or business courses. Familiarity with computerized systems and ability to operate a personal computer.
• Experience
  :
  One year related experience, including on-the-job experience to become familiar with policies and procedures specific to the department. Work is performed in a typical office environment.

$20.96–$34.61

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Corporate Headquarters – 15 LaSalle Square, Providence, Rhode Island 02903

Monday–Friday 8:00 AM–4:30 PM

Day

8 hours

No