Assistant Controller

The American Mathematical Society (AMS), founded in 1888, is a non‑profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, Math Sci Net , professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

• Excellent work‑life balance with potential for hybrid work
• Generous benefit offerings including:
  • 9.5% employer contribution to 403(a) Retirement Plan
  • 100% employer‑paid Life, AD&D, Short‑ and Long‑Term Disability Insurance
  • Medical and dental coverage with employer cost share
  • Voluntary vision, Life/AD&D, and Long‑term Care Insurance available through payroll deduction
• 12 paid holidays
• Generous paid time off
• Technology equipment reimbursement for applicable roles

SUMMARY: The Assistant Controller supports the financial operations of the American Mathematical Society (AMS) by managing key accounting functions, with a primary focus on fund accounting, endowment accounting, financial reporting, and internal controls. This position plays an important role in ensuring the accuracy, integrity, and timeliness of financial information in accordance with generally accepted accounting principles (GAAP), nonprofit accounting standards, and AMS policies.

• Coordinate the monthly financial close process, ensuring timely and accurate completion.
• Monitors daily cash activity, identifies incoming receipts, and coordinates with Customer Services to ensure the timely and accurate application of customer payments.
• Prepare and review journal entries, account reconciliations, and support schedules pertaining to budgets including review of annual budget.
• Assist with ensuring the accuracy and integrity of the general ledger and financial records.
• Research and apply generally accepted accounting principles (GAAP) to complex accounting transactions.
• Assist with the preparation and coordination of the annual audit, including auditor requests and supporting documentation.
• Prepare and review schedules for the annual Form 990 and other regulatory filings.
• Support the implementation, maintenance, and optimization of the organization’s ERP and other financial systems.
• Review transactions for appropriate account coding and proper financial reporting.
• Collaborate with departments across the organization to resolve accounting issues and improve financial processes.
• Prepare monthly bank reconciliations.
• Prepares and files annual Forms 1099 and 1042‑S in compliance with IRS reporting requirements.
• Maintains lease accounting records and ensures compliance with applicable accounting standards.
• Coordinates and oversees the annual calculation and distribution of royalty payments to authors, ensuring accurate calculations, timely payments, and compliance with contractual terms.
• Manage and maintain AMS’s fund accounting structure, including general funds, restricted funds, grant funds, and endowment‑related accounts.
• Maintain accounting records for AMS endowment funds, including true endowments, board‑designated funds, and related investment accounts.
• Perform other or similar related duties as requested or assigned.

TRAVEL: 5%

• Internal:
  Works closely with internal customers, such as department managers and Customer Services staff.
• External:
  Develops business relationships with vendors, auditors, bankers, authors, and others.

No

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in accounting, Finance, or a related field…