Bookkeeper ​/ Staff Accountant

ROLE CONTEXT

Red House aims to be New England's leader in high-end residential design and construction. Reaching that vision depends on financial records accurate and current enough for team members to use in daily decision making. This role exists to keep those records clean day to day, serving our Mission of a world-class experience by making the numbers trustworthy and our Purpose by protecting the company that employs our team.

Clarity must be most visible here — in the precision and transparency of the financial data this seat produces — backed by Trust in how confidential information is handled and Care in how vendors and teammates are treated in the work.

The Bookkeeper / Staff Accountant protects the integrity of Red House's financial records across two entities — Red House and a second, smaller short-term-rental entity. This is an execution role defined by a clear control boundary: this seat executes the keystrokes (accurate entry, coding, reconciliation preparation, filing); the Finance, HR & Administration Manager owns the standards and decisions; and the Controller retains the technical accounting.

The Controller reviews this seat's work on a dotted line, may direct rework, and keeps an open two-way line of communication with it. Excellence looks like clean books, both entities closed on the same clock, and month-end data that the Controller can reconcile with zero rework.
Level: the seat is filled at the Bookkeeper level (transactional execution) or the Staff Accountant level (execution plus growth into reconciliation, journal-entry, and reporting work handed off from the Controller over time), based on the hire's qualifications.

• Payables, Receivables & Deposits
• Reconciliations & Quick Books–Builder Trend Sync
• Month-End Close Preparation (both entities)
• Trade Partner Compliance — COI / W-9
• Second-Entity Bookkeeping (Boutique Retreats)
• Backup & Continuity — Payroll / Net Zero Cross-Training

• Enter vendor invoices; apply accurate first-pass coding (right job, right cost code) for the F&A Manager's review.
• Prepare check and ACH payment runs; manage Eastern Bank Positive Pay / ACH Positive Pay exceptions; file supporting documentation.
• Generate customer invoices in Builder Trend; apply payments; prepare deposits; support collections follow-up with the F&A Manager and Production.

• Pre-reconcile credit cards.
• Pre-reconcile vendor credit accounts (where Red House holds credit) fully current by end of month — "pre-reconciling" means every item accounted for, not most.
• Maintain the Quick Books–Builder Trend sync, including manually entering credits between the two systems — detailed work that has to be right; a core competency of the seat

• Work the existing month-end checklists.
• Catch discrepancies before month-end, not during it.
• Deliver month-end data clean enough for the Controller to reconcile with zero rework, on the same schedule for both entities

• Chase COI and W-9 renewals; file them; log expirations in RH system with reminders; flag lapses.
• Hold payment in the AP queue for any trade partner whose COI, W-9, or signed agreement is not current.
• Own the communication loop on a hold: immediately flag the sub, the Production team, and the F&A Manager, and drive it to resolution through clear, timely communication.
• Escalate adequacy judgments (certificate sufficiency, additional-insured status, workers'-comp exemption validity, license verification) to the F&A Manager, who makes them

• Pay monthly utilities and recurring bills; keep revenue and expense entry current.
• Reconcile the Amex / STR credit card; collect and match receipts.
• Prepare the file for the Controller on the same month-end schedule as Red House.
• Other entities may be added in the future

• Month-end data delivered clean enough for the Controller to reconcile with zero rework, both entities closed on the same clock.
• Credit card and vendor credit accounts fully…