Accounting Specialist

SHAPE THE FUTURE OF MOBILITY FROM DAY ONE

This position is part of our Signal & Power Solutions segment;
Connection Systems business unit.

The incumbent in this position is responsible for all steps in the accounts receivable process and assisting the payroll process. Duties include timely and accurate A/R account management, cash application, cash flow forecast, continuous improvement on financial processes, the creation and implementation of a robust collection processes, reconciliation of accounts, and supporting Human Resources with employee time and payroll data.

• Establish a policy on the collection process subject to review and approval from the Plant Controller.

• Establish guidelines for implementation of collection policy created for approval of the Plant Controller.

• Implement collection policy
  - Perform collection activities; identify and collect revenue from delinquent customer accounts; notify customers of insufficient payments; monitor open accounts receivable balances and aging reports.

• Continually monitor the effectiveness of collection policy and guidelines established.

• Meet with the Commercial Sales and Customer Service teams on a weekly basis to collaborate on the collection of accounts.

• Independently handle bank deposits and cash receipts
  - Prepare bank deposit slips and deposit checks from customers, when necessary deposit checks via remote desktop. Post cash receipts including necessary research to ensure payments are posted to the proper customers and invoices.

• Manage financial documents
  - Maintain accounting ledgers by posting account transactions; perform month-end closing of A/R system and payroll; reconcile accounts; responsible for petty cash; distribution of funds and reconciliation of account; prepare mileage and weekly payout reports; and process expense reports for payment.

• Manage sales documentation
  - Input daily sales into log and email to department heads; verify daily sales shipment log against company invoices; report weekly sales figures to corporate.

• Maintain financial security by implementing internal accounting controls.

• Update and maintain a six-week cash flow forecast report.

• Support Human Resources payroll and 401(k) management - - Review online timesheets, wage computation, and other information to detect and reconcile payroll discrepancies; enter employee information into the payroll system; verify attendance, hours worked, and pay adjustments, and post information into designated records; record employee information such as exemptions, transfers, and terminations to maintain and update payroll records; process, verify, and transmit payroll to outside vendor;
  
  post 401(k) changes, track leave time, such as vacation for employees; issue and record adjustments to pay related errors or retroactive increases; and email temporary employees' payroll time sheets to various temporary agencies for processing.

• Responsible for post accounts payable audit verification procedure.

• Adhere to EMS and IATF 16949 Policies and Procedures.

• Handle confidential information with complete security; and perform all other related duties as assigned by the Plant Controller.

• SOX Compliance and Awareness

• Ability to make independent judgments on matters of significance.

• Ability to handle confidential and sensitive information.

• Ability to proficiently use computer programs such as Microsoft Office applications.

• Ability to work effectively with internal/external personnel, customers, vendors, and suppliers.

• Ability to communicate effectively verbally and in writing.

• Ability to multi-task and prioritize work to meet time-sensitive deadlines.

• Bachelor's degree from an accredited university.

• Minimum of three (3) to five (5) years of accounts payable, accounts receivable and payroll experience.

• Must have excellent verbal and written communication skills and basic math skills.

• Must be detail-oriented and thorough.

• Must have the ability to meet time-sensitive deadlines; prioritize assignments, and provide follow-up as required.

• Must be able to read, write, and speak English proficiently.

• Must be proficient with computers and demonstrated skills in office applications such as MS Word, Excel, and Outlook.

• Intermediate/Advanced proficiency with MS Excel preferred.

• Be able to work independently with little oversight and guidelines.

• Master's Degree in Accounting, Finance, or a related field is preferred, but not required.

• SAP software experience in a manufacturing environment is highly desired.

• Familiarity with international A/P wires a plus.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee must be able to work in a variety of physical positions, including standing,…