Assistant Manager, Payroll Office

Please see Special Instructions for more details.

• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

Posting Number

Posting Number NC00874

Position Title

Position Title Assistant Manager, Payroll Office

Division

Division Administration and Finance Division

Department Name

Department Name Payroll Office

Position Type

Position Type Staff - Non Classified

Position Overview

The Assistant Payroll Manager oversees the daily operations of the Payroll Office, ensuring the accurate, timely, and compliant processing of all internal and state-administered payrolls. This position supervises payroll staff and works closely with the Payroll Manager, Human Resources, Accounting, Financial Aid, and State agencies to support biweekly payroll operations, system integrity, and regulatory compliance.
The Assistant Payroll Manager plays a key role in maintaining integrated Human Resources and Payroll systems, managing employee pay transactions, supporting system upgrades, and providing guidance to campus users and employees. In the absence of the Payroll Manager, this position assumes responsibility for the full processing of internal payrolls.

Primary Purpose

Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.

• Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college.
• Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to ensure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
• Provide direction and instruction to both payroll employees and campus users in the maintenance and use of the State of Rhode Island’s HCM system, Workday.
• Process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
• Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
• Assist with the reconciliation of payroll accounting data.
• Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls.
• Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
• Participate in the production, reconciliation and distribution of W-2s at calendar year end.
• Assist with the review and completion of employment and/ or wage verification request for financial institution, state disability, garnishment orders.
• Supervise payroll staff in the performance of the above stated tasks and duties.
• In temporary absence of Payroll Manager, responsible for the complete processing of all payrolls.

Occasional Duties

Perform other duties as required.

Required Skills, Knowledge, and Abilities

• Thorough knowledge of payroll principles and processing.
• Attentiveness to detail and accuracy are imperative.
• Ability to manage confidential material.
• Ability to multi-task and function between various technical platforms.
• Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency.

Required Qualifications

Education:
Bachelor’s degree

Experience:
At least two (2) years of experience in a business or financial environment with a concentration in payroll.

Preferred Qualifications

• Experience in a college or university setting.
• Experience with People Soft/Oracle or similar…