Executive Assistant

Pay Range

$65,300.00 - $88,100.00

Please email _Acquisition

Team if you are a candidate seeking a reasonable accommodation for the application and/or interview process.

We come from varying backgrounds, different cultures, and unique experiences. We are hard-working, caring, and creative individuals who collaborate, support one another, and grow together. Passion, empathy, and understanding are at the forefront of everything we do—not just for our members, but for our employees as well.

It’s why we offer flexible work arrangements that include remote and hybrid opportunities and paid time off. We provide tuition reimbursement and assist with student-loan repayment. We offer health, dental, and vision insurance as well as programs that support your mental health and well-being. We pay competitively, offer bonuses and investment plans, and are committed to growing and developing our employees.

We strive to be transparent and accountable. We believe in equipping our associates with the knowledge and resources they need to be successful. No matter where you’re at in the organization, you’re an integral part of our team and your input, thoughts, and ideas are valued.

We appreciate and celebrate everything that makes us unique, from personal characteristics to past experiences. Our different perspectives strengthen us as an organization and help us better serve all Rhode Islanders.

Our focus extends beyond providing access to high-quality, affordable, and equitable care. To further improve the health and well-being of our fellow Rhode Islanders, we regularly roll up our sleeves and get to work (literally) in communities all across the state—building homes, working in food pantries, revitalizing community centers and transforming outdoor spaces for children and adults. Because we believe it is our collective responsibility to uplift our fellow Rhode Islanders when and where we can, our associates receive additional paid time to volunteer.

Provide professional administrative and secretarial support for assigned executives to ensure these functions are cost effective, timely and contribute to the accomplishment of company objectives. Work assignments are complex in nature, where considerable judgment, tact, creativity, and initiative are required in resolving problems.

• Provide administrative and secretarial support for key executives. Serve as a liaison between executives, managers and visitors as required.
• Schedule appointments and coordinate arrangements for meetings, conferences and trips making sure the executive meet their commitments. Assemble necessary background material for meetings. Maintain personal calendar for the executive.
• Draft confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative duties as requested.
• Resolve problems requiring in-depth knowledge of company policies and procedures, and projects in progress. Take independent action on handling requests; determine the appropriate course of action, intervene when necessary, and act as a liaison between departments.
• Coordinate data from a variety of sources for inclusion in technical reports and presentations; perform independent research and prepare information for special projects as assigned. Interpret and relay company policy information; keep executive(s) informed of any deviation on items requiring personal attention.
• Develop and maintain both electronic and manual filing systems. Retrieve information and correspondence on a daily basis to ensure immediate access to file data for execution of executive’s duties.
• Maintain logs and records of the executive’s vacation schedule, and attendance records.
• Screen and direct incoming calls, correspondence and visitors. Communicate with both internal and external customers. Route and answer routine correspondence not requiring the executive’s attention to ensure timely and accurate response.
• Perform…